Position Summary
The Events and Meetings Manager supports the planning and delivery of AALS meetings and related sections and affiliate programming. This role coordinates schedules, vendors, exhibitors, housing, and committee logistics with internal stakeholders to ensuresmooth onsite and virtual attendee experience.
Essential Duties and Responsibilities
- Plan and execute in-person and virtual meetings, including timelines, logistics, and onsite events support.
- Coordinate section program schedules with the Director of Meetings, Section Services Manager, and other staff.
- Support invoice processing and help maintain meeting budgets and related financial tracking.
- Coordinate logistics with vendors, exhibitors, housing partners, and internal teams (including Development).
- Manage affiliates, in conjunction with events, with scheduling and working in coordination with the Section & Meetings staff.
- Prepare the meeting resume and related planning documents with the Director of Meetings.
- Coordinate staff travel and reimbursements; provide administrative support to the team.
- Serve as a point of contact for assigned meeting planning areas.
- Support meeting planning committees, including scheduling, materials, and follow-up.
- Partners across teams to draft and distribute accurate event logistics communications.
- Use Event Management Software and other platforms to spot trends and data that improve event strategy.
- Perform other duties as assigned by the Director of Meetings and AALS leadership.
Qualifications, Knowledge, and Skills Required
- Bachelor's degree required.
- 3-5 years' experience in the meetings and hospitality industry
- Openness to learn new processes and procedures in a new work culture
- Exceptional customer service skills, ability to perform and prioritize multiple tasks effectively, in a fast-paced environment with attention to detail
- Excellent analytical skills and able to manage large amounts of data and reports
- Must be able to effectively communicate (written & verbal)
- Ability to multitask while working with tight deadlines or unexpected requests
- Demonstrated ability to work independently or as a part a team, fostering team collaboration skills
- Proven proficiency in Microsoft 365 applications, SharePoint, Word, Outlook, Excel (managing spreadsheets and using formulas), online forms, a plus
- Experience using association management systems (AMS) such as Protech, including running queries, creating workflows, a plus
- Experience with event platforms such as Accelevents, a plus
Work Location & Travel Requirements
This is a full-time, hybrid position with headquarters located in Dupont Circle, Washington, D.C. Occasional travel is required.
If you are interested in applying, please submit your resume and cover letter to AALS Jobs.