Facility Coordinator, Cemetery Management
Under the direction of the Cemetery Director, the Facility Coordinator is responsible for the stewardship of the cemetery, including preventative maintenance, ensuring it remains clean, safe, and fully functional by managing maintenance and repairs, coordinating service contracts, coordinating with vendors and staff, managing supplies, and maintaining compliance.
The annual salary range for this position is $90,500 to $113,300.
Essential duties and responsibilities include:
- Coordinating the maintenance of the cemetery facilities including landscaping, cleaning, HVAC, electrical, plumbing, and other systems, coordinating with contractors, vendors, caretakers, counselors, and the Director.
- Maintaining preventative maintenance schedules and record keeping, to identify potential issues.
- Coordinating maintenance and repair work orders, seeking proposals, selecting vendors, contract management, and processing invoices related to projects.
- Facilitating the work of contractors and vendors by scheduling, organizing access, providing site information, etc.
- Monitoring vendor and contractor performance and resolving any issues. Maintaining vendor relationships to ensure quality of service and cost effectiveness.
- Tracking facility expenses and maintaining budgets.
- Maintaining inventories and procuring new supplies and equipment as needed.
- Coordinating and facilitating access to the property for vendors and contractors.
- Coordinating with the foreman and security to prepare the facility for incoming funeral services, including interment space set-up, chapel set-up, grounds access, restrooms, and parking coordination.
- Ensuring adherence to all safety regulations and standards within the facility by staff and contractors. Coordinating safety improvements with the Safety Manager.
- Maintaining and implementing emergency preparedness plans and communicating plans to the staff.
- Assisting the Director with capital project management, including plan development and implementation.
- Preparing weekly reports and maintaining detailed records. Interacting with cemetery clients and visitors when other staff members are not available to do so.
- Serving as back up to the Cemetery Director as needed.
- Assuming other related responsibilities and special projects as required.
- Adhering to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
- Performing all duties in a manner that promotes Trinity's mission and core values.
- Interfaces with cemetery families regarding plot and mausoleum inquiries, visits, and maintenance.
- Interfaces with outside parties for special events, including film requests, tours, and property use.
Required knowledge, skills, and activities include:
- Proficient in Microsoft Office.
- Knowledge of Prism, Netsuite, IronClad, Wrike, AutoCAD LT.
- Excellent notetaking, oral communication, writing skills.
- Basic understanding of building systems and maintenance procedures.
- Strong organizational and time management skills to meet shifting priorities.
Preferred education, experience, and credentials include:
- Certificate in facilities management, business administration, or related work.
- 3-5 years of experience in facility maintenance, vendor management, and project coordination.
- College degree preferred.
- Bilingual in English and Spanish is a plus.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.