["Group Sales Coordinator","Group Sales Coordinator"]

Group Sales Assistant

To support the day-to-day activities of the Group Sales Department and provide immediate support to their designated Directors and/or Sales Managers

Responsibilities to include some and/or all the following:

• Checking and blocking of space in salesforce
• Assist in evaluation of business including profitability calculations
• Preparation and follow up on Group and/or Catering Contracts
• Follow up on Group Deposits + Payment
• Assist with group turnovers, rooming lists, proformas and other tasks as assigned
• Proactively manage showroom and gift bag preparation for site inspections
• Proactively manage shipping of collateral and gifts for sales trips
• Organize food and beverage orders and appropriate payment for all outside sales calls with food delivery
• Effectively manage daily calendar appointments to assist Sales Directors and/or Managers in site inspections, entertainment and other sales functions
• Prepare and process expense reports
• Process individual commission requests for group and/or individual bookings
• Draft and execute sales collateral and client / prospect presentations via Microsoft Word, Excel, and PowerPoint
• Organize, print and deliver VIP welcome notes
• Thorough working knowledge of Salesforce to include creating/updating accounts or contacts within an account, create new group bookings, revise existing group bookings, merge group contracts and adjust clauses as necessary, create GRC reports as requested
• Answer phones and take correct messages in a businesslike manner
• Qualify new account/booking requests
• Answer telephones for other individuals within department during their absence from the office
• Liaise with other hotel departments in a professional manner
• Work closely with operations teams to ensure client's needs are met
• Other administrative tasks as requested

Salary: $32.99 - $33.98 per hour

• College Degree or equivalent experience
• Ability to read, write and speak English, using excellent grammar and communication skills
• Pleasant and professional demeanor
• Ability to effectively communicate with guests and staff in a friendly and positive manner
• Proficient in Microsoft Word, Excel and PowerPoint
• Ability to multitask and to be proactive
• Attention to detail is a must
• Prior luxury hotel experience in a hotel sales office is a strong plus