*Internal Only* Office Manager/Administrative Assistant 00520

Posting Details

Position Information

Working Title Internal Only Office Manager/Administrative Assistant 00520 Role Title Administrative Office Specialist III Position Number 00520 FLSA Non Exempt Appointment Type Full Time Type of Posting Current CNU/Agency Employees Only Is Sensitive Position? No If Sensitive Position, please paste statement Designated Personnel No Responsible Employee

This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement Statement of Economic Interest No If Statement of Economic Interest, please paste statement Is this a restricted position subject to availability of funding? Yes If Restricted Position, please paste statement

This is a restricted position subject to availability of funding

Departmental Objective

To preserve and carry out University traditions and ceremony and to engender institutional and financial support by producing first-rate events, programs, special projects, and communications that reflect the mission, goals, and values of Christopher Newport University.

Purpose of the Position

This position will facilitate the work of the Executive Director of University Events and the Office of University Events by providing administrative support and office management. Duties include but are not limited to answering office telephone lines, taking messages, responding to inquiries, maintaining communications through office email accounts, maintaining R.S.V.P. lists, paying invoices, procuring goods and services, completing department staff purchase card reconciliations, maintaining financial records, managing all office records and accounts, managing inventory and supplies, and assisting at events as needed.

Knowledge, Skills, and Abilities Related to Position

• Detail-oriented with highest standard of ethics
• Ability to communicate effectively and courteously via phone, email, and interpersonally
• Ability to exercise independent judgment
• Ability to work quickly and accurately
• Ability to work with confidential information
• Ability to work under pressure and work within tight deadlines
• Ability to work independently as well as establish and maintain cooperative and harmonious working relations with faculty, staff, students, and outside users
• Ability to learn scheduling, financial, procurement, and other computer software
• Strong bookkeeping skills
• Strong organizational skills
• Strong service orientation with excellent interpersonal and communication skills
• Working knowledge of Google suite of databases, spreadsheets, and word processing software
• Demonstrated ability to manage multiple projects simultaneously
• The ability to occasionally work early mornings, evenings, and weekends to supplement professional event staff on an ad hoc basis is a requirement for this position
• The ability to occasionally procure items off campus is a requirement for this position

Education, Experience, Licensure, Certification Required

Education:

• High school diploma or equivalent education/experience that equates to a high school diploma

Licensure:

• Valid Driver's License
• Ability to obtain University golf cart/mini-bus driving certifications

Experience:

• Experience with spreadsheets and word processing
• Experience with bookkeeping
• Experience processing invoices and purchase requisitions
• Experience overseeing day-to-day administrative operations in an office setting
• Experience managing complex schedules

Additional Consideration(s)

Education:

• Associate's Degree
• Coursework in business administration or related field

Experience:

• Experience with eVA procurement system
• Experience with multiple phone lines, email accounts, and/or managing web content
• Experience with bulk mailings

Salary Information Salary $42,560 to $53,200, Commensurate with Education and Experience CNU Information

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit https://cnu.edu/hr/benefits/.

Role Code 19013 Conditions of Employment

• This is a classified position. New and returning classified employees are required to complete a 12-month probationary period.
• Selected candidate must attend a 2-day New Employee Orientation Program.
• The ability to occasionally work early mornings, evenings, and weekends to supplement professional event staff on an ad hoc basis is a requirement for this position
• The ability to occasionally procure items off campus is a requirement for this position

Is this position telework eligible? No Telework Eligibility Disclaimer

Physical/Cognitive Requirements

Light Lifting (less than 20 lbs.) Essential Moderate Lifting (20-50 lbs.) Marginal Heavy Lifting (more than 50 lbs.) Marginal Pushing/Pulling Essential Standing Essential Sitting Essential Bending Essential Walking Essential Climbing Marginal Reaching Essential Repetitive Motion Non-Applicable List other physical requirements

Emotional Demands

Fast Pace Essential Average Pace Essential Multiple Priorities Essential Intense Customer Interaction Essential Multiple Stimuli Essential Frequency Changes Essential

Mental/Sensory Demands

Memory Essential Reasoning Essential Hearing Essential Reading Essential Analyzing Essential Logic Essential Verbal Communication Essential Written Communication Essential List other mental/sensory requirements

Posting Detail Information

Posting Number PS1249P Number of Vacancies 1 Posting Date 08/03/2026 Closing Date 08/17/2026 Open Until Filled No Special Instructions to Applicants

CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).

In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.

Quick Link for Direct Access to Posting https://jobs.cnu.edu/postings/21061 Advertising Text EEO/Diversity Statement(s)

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.

Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications.

Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024.

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Background Check

Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a Commonwealth of Virginia state government employee of Christopher Newport University? (The position you are applying for is open only to employees of this agency - CNU)

• Yes

• No

• Do you have a valid Interagency Placement Screening Form (Yellow Card)? This form is provided to Commonwealth of Virginia employees when they are notified that they will be affected by a layoff per Policy 1.30. This form must be attached in order to receive credit.

• Yes

• No

• Do you have a Preferential Hiring Form (Blue Card)? This form is provided to Commonwealth of Virginia employees when they are notified that they will be affected by a layoff per Policy 1.30. This form must be attached in order to receive credit.

• Yes

• No

• • Have you retired from a VRS covered position?

• Yes

• No

• Would you like to be considered for the Alternative Hiring Process (AHP)?

• Yes

• No

• If you would like to be considered for the Alternative Hiring Process (AHP), did you provide your AHP Letter?

• Yes

• No

• • Do you have a high school diploma or equivalent education/experience that equates to a high school diploma?

• Yes

• No

• • Do you have a valid driver's license?

• Yes

• No

• • Do you have the ability to obtain University golf cart/mini-bus driving certifications?

• Yes

• No

• • Do you have experience with spreadsheets and word processing?

• Yes

• No

• • Do you have experience with bookkeeping?

• Yes

• No

• • Do you have experience processing invoices and purchase requisitions?

• Yes

• No

• • Do you have experience overseeing day-to-day administrative operations in an office setting?

• Yes

• No

• • Do you have experience managing complex schedules?

• Yes

• No

• Do you have an Associate's Degree?

• Yes

• No

• Have you completed coursework in business administration or a related field?

• Yes

• No

• Do you have experience with eVA procurement system?

• Yes

• No

• Do you have experience with multiple phone lines, email accounts, and/or managing web content?

• Yes

• No

• Do you have experience with bulk mailings?

• Yes

• No

Documents Needed To Apply

Required Documents

Optional Documents

• Cover Letter
• Resume
• Transcripts
• Licensure/Certification
• Other Application Materials
• DD214
• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter