*Internal Only* Office Manager H-490

Posting Details

Position Information

Working Title Internal Only Office Manager H-490 Role Title Administrative Office Specialist III Position Number H-490 FLSA Non Exempt Appointment Type Part Time Type of Posting Current CNU/Agency Employees Only Is Sensitive Position? If Sensitive Position, please paste statement Designated Personnel No Responsible Employee

This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement Statement of Economic Interest No If Statement of Economic Interest, please paste statement Is this a restricted position subject to availability of funding? No If Restricted Position, please paste statement Departmental Objective

The CNU Grounds Department strives to provide exceptional service and a safe environment to the CNU community and visitors, while being an enviromental steward in maintaining a beautiful and inspiring university.

Purpose of the Position

This position supports the Grounds Department functions and staff by providing general administrative support for the department. It serves as the initial department contact and resource of information regarding all inquiries, helping to resolve any problems as needed. This position effectively uses databases, documents, and spreadsheets to support the department operation and directors/supervisors. It helps monitor budget tracking and accounting as well as procurement activities for the department. It provides administrative assistance as an office manager by supporting the Assistant Director and Director in the department.

Knowledge, Skills, and Abilities Related to Position

• Comprehensive knowledge of office practices, operations, and procedures as well as a basic understanding of accounting principles, budget management, and procurement
• Excellent oral and written communications skills
• Strong organizational and time management skills
• Demonstrated computer usage skills
• Demonstrated ability to manage office operations
• Demonstrated ability to prioritize tasks and work independently
• Demonstrated ability to make independent decisions and provide high level of attention to detail
• Demonstrated ability to organize work to ensure timely delivery of services and support
• Ability to make independent work flow and other decisions without supervision
• Ability to analyze and track budgets as well as procure supplies/services through government purchasing guidelines
• Skilled in the use of Microsoft Office
• Possess the knowledge of the responsibilities and operations of a Grounds Department at a university

Education, Experience, Licensure, Certification Required

Education:

• High school graduate or equivalent education/experience that equates to a high school diploma
• Valid driver's license

Experience:

• Experience with word processing software
• Experience with spreadsheet software
• Experience maintaining files, databases, or inventories in an office setting

Additional Consideration(s)

Education:

• Associates degree or higher in a related field

Experience:

• Experience with database software
• Experience using the Commonwealth of Virginia's eVA procurement system
• Experience managing supply inventory
• Experience managing contracts
• Office experience in an educational or government agency
• Experience with Microsoft Office
• Experience formatting and writing documents

Role Code 19013 Salary Information Starting at $19.77 to $24.16 per hour, commensurate with education and experience CNU Information Conditions of Employment

• This is an HOURLY position and does NOT entitle the incumbent to Commonwealth of Virginia benefits and is limited to 1500 hours in a 365-day period.
• Selected candidate will be required to attend a 2-Day New Employee Orientation Program.
• This position is an internal posting, open to current CNU employees only.

Is this position telework eligible? No Telework Eligibility Disclaimer

Physical Demands and Activities

Light Lifting (less than 20 lbs.) Essential Moderate Lifting (20-50 lbs.) Essential Heavy Lifting (more than 50 lbs.) Non-Applicable Pushing/Pulling Marginal Standing Marginal Sitting Essential Bending Essential Walking Essential Climbing Non-Applicable Reaching Marginal Repetitive Motion Marginal List other physical requirements

Emotional Demands

Fast Pace Marginal Average Pace Essential Multiple Priorities Essential Intense Customer Interaction Essential Multiple Stimuli Essential Frequent Changes Essential

Mental/Sensory Demands

Memory Essential Reasoning Essential Hearing Essential Reading Essential Analyzing Essential Logic Essential Verbal Communication Essential Written Communication Essential List other mental/sensory requirements

Posting Detail Information

Posting Number Number of Vacancies 1 Posting Date 07/09/2026 Closing Date 07/17/2026 Open Until Filled No Special Instructions to Applicants

CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).

In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.

Quick Link for Direct Access to Posting https://jobs.cnu.edu/postings/20988 Advertising Text EEO/Diversity Statement(s)

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.

Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications.

Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024.

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Background Check

Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a Commonwealth of Virginia state government employee of Christopher Newport University? (The position you are applying for is open only to employees of this agency - CNU)

• Yes

• No

• • In the last 6 months, have you been employed at Christopher Newport University in a full time position?

• Yes

• No

• • Have you retired from a VRS covered position?

• Yes

• No

• Would you like to be considered for the Alternative Hiring Process (AHP)?

• Yes

• No

• If you would like to be considered for the Alternative Hiring Process (AHP), did you provide your AHP Letter?

• Yes

• No

• • Are you a high school graduate, or do you have equivalent education/experience that equates to a high school diploma?

• Yes

• No

• • Do you have a valid driver's license?

• Yes

• No

• • Do you have experience with word processing software?

• Yes

• No

• • Do you have experience with spreadsheet software?

• Yes

• No

• • Do you have experience maintaining files, databases, or inventories in an office setting?

• Yes

• No

• Do you have an associate degree or higher in a related field?

• Yes

• No

• Do you have experience with database software?

• Yes

• No

• Do you have experience using the Commonwealth of Virginia's eVA procurement system?

• Yes

• No

• Do you have experience managing supply inventory?

• Yes

• No

• Do you have experience managing contracts?

• Yes

• No

• Do you have office experience in an educational or government agency?

• Yes

• No

• Do you have experience with Microsoft Office?

• Yes

• No

• Do you have experience formatting and writing documents?

• Yes

• No

Documents Needed To Apply

Required Documents

Optional Documents

• Cover Letter
• Resume
• Transcripts
• Licensure/Certification
• Other Application Materials
• DD214
• AHP Letter