["Lead Records Clerk","Lead Records Clerk"]

Lead Police Records Clerk

More than a job - an opportunity to serve, grow, and make an impact! This recruitment is open on a continuous basis. Interested candidates are encouraged to apply immediately, as this recruitment will close without prior notice or enough applications have been received. First review date: Monday, August 3, 2026.

The City of Fountain Valley is nestled in the heart of Orange County. With approximately 60,000 residents, we are a mid-sized full service Police Department that proudly serves our wonderful community with courage, duty, and commitment. Withcity events like our Summerfest and National Night Out, we actively participate alongside community members to build a safe and vibrant city. The City of Fountain Valley is only a few miles from the beach with a variety of premier restaurants, entertainment venues, shopping centers, and Disneyland within a 15-mile radius of the city.

The Fountain Valley Police Department's mission is to demonstrate: 1) courage to protect life and property in our community; 2) duty to provide the highest quality of service in a fair, impartial and ethical manner; 3) commitment to take a leadership role in providing public safety and quality of life in a manner that will preserve the public trust.

About the role: The Lead Police Records Clerk serves as the lead worker for the Police Records Unit, providing day-to-day coordination, training, and guidance to Records staff while performing a wide range of complex records management and administrative duties in support of Police Department operations. This position is responsible for ensuring the accurate processing and maintenance of confidential law enforcement records, coordinating court-related documentation, responding to records requests in compliance with applicable laws, and supporting state and federal reporting requirements. The Lead Police Records Clerk also serves as the Department's Agency Terminal Coordinator for the California Law Enforcement Telecommunications System (CLETS), overseeing required training and compliance with criminal justice information systems. The ideal candidate is an experienced records professional who demonstrates strong leadership, exceptional organizational skills, sound judgment, and a commitment to accuracy, confidentiality, customer service, and continuous improvement in a fast-paced law enforcement environment.

Excellent benefits include:

• An incredible retirement/pension: CalPERS (2%@60 for Classic or 2%@62 for PEPRA)
• Flex dollars for CalPERS medical HMO/PPO plans - (Tier III): $675 for Employee Only; $1,175 for Employee + 1 Dependent; or $1,450 for Employee + Family. Flex dollars are applied to medical, dental (mandatory), $50,000 life insurance (mandatory), and optional vision and AFLAC insurance.
• Matching deferred compensation contribution (up to $225 per month)
• City-paid long-term disability insurance
• Generous leave accruals
• 11 paid holidays, including one floating holiday

Job overview:

• Leads, coordinates and participates in the work activities of the Police Records Unit.
• Process, type, file, record and retrieve a wide variety of police records, reports, forms, memos, letters, complaints and court documents involving information of a confidential nature.
• Assemble and type materials from marginal notes, rough drafts, verbal instructions, transcribing equipment, or tapes and correct any errors in grammar, punctuation and spelling.
• Compile, tabulate and prepare a variety of data for use in a variety of reports for the Police Department and in response to audit and other requests for information.
• Handle and respond to a variety of inquiries, requests for information including public records requests and subpoenas duces tecum in accordance with applicable Federal, State and local laws.
• Process court orders for sealing records and administer mandated purge and destruction of applicable records.
• Serve as the Police Department's Department of Justice Agency Terminal Coordinator, provide required training and recertification of Department personnel in the confidentiality and use and applicable laws pertaining to these databases.
• Operate computer terminal to input, obtain or extract pertinent data.
• Assist departmental staff and the public in person, by phone and at the front desk.
• Monitors attendance of assigned staff and reviews and approves time reports and vacation requests/schedules.
• Compile all statistics and information necessary for required reports to State and Federal agencies.
• Supervise, train, assign and review work assignments of Records staff, identify areas for improvement and work with the employee to meet department standards and establish work schedules.
• Provides other administrative support to the Support Services Supervisor or Manager as required. Performs other duties as developed and mandated by legislation or case law affecting CLETS operating policy.

Qualification guidelines:

Education: Graduation from high school or equivalent supplemented by college-level coursework in office management is required.

• Experience: At least three (3) years of previous public sector records experience required.
• Previous supervisory experience, including assigning and evaluating work and conducting performance appraisals, is highly desirable.

Special requirements:

• Ability to work evenings, holidays, weekends, irregular hours and variable shifts.
• Work mandatory overtime with short notice.

Recruitment information:

To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Please ensure that all required documents are attached to the application. After documents are scanned and saved as a file on your computer, click on the "Add Attachments" link in the Job Application step of the employment application in order to upload the files. Documents must be entirely legible. Faxes, postmarks and hand delivery will not be accepted. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. Incomplete applications will be disqualified.

To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and/or updated before applying for the position. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. If you require technical assistance, please review the Government Jobs Online Employment Application Guide or contact their toll-free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer, or browser used to submit the application.

Questions regarding this recruitment should be sent to hr@fountainvalley.gov. The selection process may include one or more of the following: application review, written test, performance exam, and/or oral interview examination. The employment application and supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to: reference checks, background investigation, credit check, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), and pre-employment medical examination. The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodations during the selection process must notify the Human Resources Department at least 72 hours in advance of the test date.