\n Executive Administrative Assistant\n

Job Details Req ID: 121864 Supported Practice: Heartland Dental Category: Administrative Location: 1200 Network Centre Drive, Effingham, IL 62401 Position Summary: Administration Department / Executive Admin Assistant Are you someone who can help support the nation's largest Dental Service Organization and the offices we serve? We are seeking an individual with a positive attitude, which seeks opportunities and stimulates change. The Executive Administrative Assistants are dedicated to the support and schedules of the Executive Team at Heartland Dental and play a vital role in the daily schedules of those Executives. They will collaborate within the team to align and perform in a consist manner to maintain efficiencies and effective productivity. This individual will also assist the Administrative Assistant department with a wide variety special projects in addition to two Vice Presidents of Operations. Heartland Dental is the nation\''s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in 1,900+ dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the clinical leaders of their practice, retain full clinical autonomy, and establish their own care philosophies. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and patient experiences.This position reports to an Executive Administrative Assistant Supervisor as part of the Administrative Assistant Department. Below is an overview of the duties and responsibilities associated with this position:Perform office and administrative duties to assist Executive managementConserves Executive's time by reading, researching, and routing correspondence; drafting letters and documents; initiating communicationsMaintains Executive's appointment schedule by planning and scheduling meetings, conferences, and travelPreparing internal and external corporate documents, reports, and presentationsCreate professional presentations, flow charts, and graphs using PowerPoint and Excel, as requestedAttends meetings, takes notes and drafts the meeting minutes for communication to attendeesOther projects as assigned Minimum Requirements:Demonstrate initiative at taking charge of unforeseen situations, problems and schedule changesAdvanced level skills with MS Office (Word, Excel, Outlook, PowerPoint)Reliable and trustworthy with very confidential and personal informationStrong attention to detail and excellent organizational skills; Highly accurate and timelyAbility to work well under pressure and prioritize multiple tasksStrong verbal and written communication skillsAbility to answer telephone calls, screen and professionally communicate information to callersAbility to interact with co-workers in a collegial manner to accomplish common tasksAbility to book complex travel on short notice within an online platformAttendance and punctuality are essential Desirable Qualifications:Experience in assisting with corporate planning and coordinating of Executive schedules and travelExperience working with complex schedules and time framesWe put our people first at Heartland Dental, and that shows in our generous benefits package.Company retains the sole discretion to change the duties of the position at any time.We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.