(Non-IT) Administration - Executive Secretary

Executive Administrative Assistant

Pay Rate: $19.29/hr (W2, paid weekly)
Location of Assignment: Hybrid at Columbus, OH (Tuesdays & Thursdays onsite)
Schedule: Full-time, 8:00AM to 5:00PM ET
Duration: 2-months with possible extension
Benefits: Medical, dental, vision &sick leave

About the Role

As an Executive Administrative Assistant, you'll provide high-level administrative support to multiple leaders while handling confidential and complex responsibilities. This role requires exceptional organization, professionalism, and the ability to anticipate executive needs in a fast-paced corporate environment. You'll coordinate calendars, manage travel, prepare reports and presentations, monitor expenses, and help ensure the team operates efficiently.

Key Responsibilities

• Manage complex calendars for multiple executives and teams, including scheduling meetings and prioritizing appointments.
• Coordinate domestic and business travel arrangements, making last-minute itinerary adjustments when necessary.
• Prepare reports, presentations, and other executive materials.
• Screen emails and communications, identify action items, and prioritize requests for executive review.
• Draft professional correspondence that reflects executive communication style.
• Track deadlines and proactively follow up on outstanding tasks and deliverables.
• Support office procedures and recommend process improvements to enhance team productivity.
• Process expense reports accurately and in a timely manner.
• Manage meeting budgets, review invoices, and assist with accounts payable activities.
• Stay informed on company procedures, HR policy updates, and organizational changes that impact the department.
• Assist with special projects and additional administrative responsibilities as assigned.
• May provide guidance and informal mentorship to other administrative assistants.

What We're Looking For

• Experience supporting executives or senior leadership in an administrative capacity.
• Strong calendar management and meeting coordination experience.
• Experience coordinating business travel and handling schedule changes.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills with the ability to draft executive-level correspondence.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Experience with expense reporting, invoice processing, or budget tracking is preferred.
• Ability to prioritize multiple competing deadlines with minimal supervision.
• Detail-oriented, proactive, and customer-service focused.

Upon acceptance of an offer, candidates may be required to complete a background check and any additional pre-employment requirements in accordance with company policy.

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