[POOL] Enrollment Specialist 2

Posting

Position Information

Position Title: [POOL] Enrollment Specialist 2 Department Corvallis Campus Appointment Type Part-Time Hourly FLSA Non-Exempt Position FTE N/A Location Corvallis Campus, Corvallis, OR Salary Grade 17 Salary Rate

$20.98/hour

Job Summary:

This posting is for a pooled position. Application submissions for "[POOL]" positions are accepted on an ongoing basis to ensure a continuous and ready pool of qualified candidates for immediate review when the need arises. If/when a position becomes available, the College will review applications from this pool, and interview candidates whose qualifications best match the specific opening.

Applicants must reapply to the pool annually to maintain their active status in the pool.

Serves in a front-line leadership role, responding to diverse questions about registration and other services of the Extended Learning programs. Trains PTNC staff in coordination with Registration duties and non-credit student services. Collaborates with college leadership, faculty and staff to build and update registration systems that allow for an easy and positive experience for new and continuing students. Participates in outreach and retention efforts, including leading communication campaigns focused on current students, to support retention and increased enrollment into subsequent courses or programs.

Essential Duties:

Lead Non-credit Enrollment Specialist - 50%

• Serves as a primary point of contact for returning non-credit students, as well as those who are new to Extended Learning, and may have questions about how to get started.
• Answers questions (via phone, email, and in person) about Extended Learning programs, and other College services that may be helpful to new students.
• Registers students for classes, and clients for services.
• Assists students and staff with registration systems, procedures, and policies in person, by email and phone.
• Works with various BANNER Modules and related systems (e.g. Laserfiche) to assist students and clients, and to research and solve problems that arise across service locations.
• Resolves a wide range of problems related to registration system variables.
• Coordinates PTNC staff workload and training.
• Collaborates with other department members to coordinate PTNC staff schedules to ensure adequate office coverage (phones and counters) during business hours and during peak activity.
• Assists in hiring, training, prioritizing, and evaluating work or PTNC staff.
• Follows FERPA guidelines in decisions regarding release of student information to third parties.
• Consults with Student Affairs leadership regarding any questions that arise regarding FERPA compliance.
• Acts as a bridge between the Non-credit Registration Team and other programs, facilitating seamless collaboration on projects and ensuring consistent alignment with divisional growth objectives.

Process Development & Optimization - 30%

• Collaborates with other Extended Learning team members to develop, test, and launch improvements to registration processes, and registration tools used by Extended Learning.
• Researches ways to enhance, streamline, and improve Extended Learning onboarding experiences for students and clients.
• Serves as registration team point of contact and lead for the development of systems and processes for onboarding Element 451 as a possible noncredit registration system at the college.
• Leads all process map and registration system collaborations, which includes (yet is not limited to) writing standard procedures regarding the Extended Learning registration and onboarding process, and working with internal and external stakeholders to ensure our registration processes are the most effective and efficient possible

Student Outreach & Retention - 20%

• Leads outreach and retention efforts, designed to support the retention of current Extended Learning students which includes (yet is not limited to) managing phone banks, Inside LBCC campaigns, and creating and leading other outreach and engagement activities that will increase enrollment, thereby generating more revenue and FTE for the College.
• Participates in other marketing and business development activities, which includes (yet is not limited to) generating new marketing ideas, and working with the Marketing Specialist to develop outreach campaigns for returning students around those ideas.
• Leads efforts to create systems for tracking student data, which will ensure we are converting as many leads into students as possible, while retaining as many returning students as possible.
• Informs Extended Learning leadership regarding trends related to recruiting and retaining students and clients.

Physical Requirements and Working Conditions:

Physical Skills and Abilities:

Position may require periods of extended standing. Learned physical skill is required to operate a computer keyboard or other office equipment. Must be able to read words and numbers. Must be able to communicate effectively and carry on routine conversations in person or over the phone.

Working Conditions:

Work is normally performed in an office setting with little or no exposure to health and safety hazards. Extensive time is spent working at a computer. Occasional travel may be required.

Education and Experience

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

• Position requires a high school diploma or equivalent plus a minimum of five years' full-time experience related to education, student services, training, or career planning.

• An AA/AS degree or vocational certification in business, secretarial, accounting or a related area may substitute for two years of experience.

• Proven experience in a leadership role, preferably in registration or related field.

Knowledge, Skills, and Abilities

• Requires a positive attitude.
• Must share a dedication to LBCC values of opportunity, excellence, inclusiveness, learning, and excellence.
• Requires excellent communication and customer relations skills.
• Must be able to independently perform the duties of the position efficiently and effectively.
• Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.
• Requires personal computer, word processing, spreadsheet and database applications skills.
• Must have strong planning, organizing and prioritizing skills, as well as strong communication, problem-solving, and leadership skills.
• Background in operations, policies and procedures for registration in an educational setting is preferred.
• Bilingual ability is preferred.

Employment Requirement Criminal Background Check - C4 Applicant Instructions:

Applications submitted to this recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available.

Please complete the online application and upload or attach the following required documents:

• Resume
• Cover Letter
• Unofficial Academic Transcript (if needed to meet minimum qualifications)

If your transcript is issued in a language other than English, please include a translated copy.

U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration.

Resources and Tips for Applicants:

• View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link.

Special Notes to Applicants:

Compensation Information:

All Part-time Classified employees begin at Step 1 of the salary schedule, corresponding to the position's grade. Placement at a higher step on the salary schedule is not negotiable. Step increases are subject to eligibility, and only take place at the end of the Fiscal Year in July if approved and submitted by the employee's supervisor of record. Hours worked in more than one position or department cannot be combined for step advancement. Part-time Classified employees are paid once monthly, on the last day of the month.

• View the 25/26 Part-Time Classified Salary Schedule at this link.
• Athletic Trainers, Farm Aides, Sign Language Interpreters, Transcribers, and Translators can find individual hourly rate information at the bottom of the Salary Schedule.
• LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the LBCC Bilingual Pay Incentive Administrative Policy .

Additionally, please note:

• As a condition of employment, all new employees are required to be compensated via direct deposit.
• Offers of employment are contingent on the applicant having Oregon residency at the time work commences.
• Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies.
• Employment is subject to completion of a post-offer criminal background check.
• Linn-Benton Community College does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America.

Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices.

We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at mercerh@linnbenton.edu

LBCC is an Equal Opportunity Educator and Employer.

Posting Number: 0601213-NC Posting Date: 01/23/2025 Closing Date:

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • LBCC requires all employees to maintain a primary physical residence within the State of Oregon. Remote work is not available to individuals residing outside Oregon. If you are currently located out-of-state, are you willing to relocate to Oregon before your work assignment begins?

• I am currently a resident of the State of Oregon

• Yes - I am willing to relocate to the State of Oregon if I am offered the position

• No - I am only interested in remote work

• • Will you now or in the future require sponsorship for a work visa?

• Yes - I will need future work sponsorship for a work visa

• No - I will not need future work sponsorship for a work visa

• • Are you bilingual in English/Spanish?

• Yes

• No

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Academic Transcript
• Letter of Reference
• Academic Transcript 2
• Academic Transcript 3
• Veteran Status Documentation