["Production Coordinator","Production Coordinator"]

Overview About Team One: Team One is Publicis Groupe's fully integrated media, digital, and communications agency built to help premium brands thrive in a rapidly evolving world. We're known as the ‘architects of aspiration' helping luxury brands reach modern affluents and next-gen consumers through culturally fluent strategies and experiences, unmatched access, and the agility to move at the speed of culture. We're a team of 400+ creators across six North American offices—Los Angeles (HQ), Dallas, New York, Chicago, Atlanta, and Boise. We partner with iconic brands including Lexus, Marriott International, The Ritz-Carlton, Barclays, The RealReal, HKS Architects, Metabo HPT, KB Home, Hewlett Packard Enterprise, Moët Hennessy, Citi, and Cathay Pacific Airlines. We pride ourselves on industry-shaping creativity, connection, and culture, recognized with honors like Fast Company's Best Workplaces for Innovators and Ad Age's Best Places to Work.Position at a glance: The Production Coordinator is the administrative support person for the Idea Production department. The role provides support, training, space management, and miscellaneous assistance to ensure the department\'s internal processes run smoothly.Responsibilities Day to Day:Provide hands-on, in-person support for onboarding, offboarding, access, tools, software, equipment, and day-to-day staff troubleshooting for the whole agency.Coordinate with IT, HR, Finance, Production leads, vendors, hiring managers, and other agency departments to keep tasks moving and issues resolved.Track and follow up on weekly labor reports, financial reporting needs, purchase orders, invoices, vendor communication, and tool access across multiple active jobs.Support the delivery and troubleshooting of software, hardware, shared resources, and department systems for staff and freelancers.Administer the department's check-in/check-out process, ensuring staff and freelancers have the access, tools, information, and support needed to start and wrap work smoothly.Maintain reports, spreadsheets, contact lists, distribution lists, and department records with accuracy and timely follow-up.Organize and traffic timesheets, labor reporting, and related updates for hourly staff, freelancers, and production teams.Escalate issues to the Group Director of Production and Agency Operations when guidance or resolution is needed.Support department meetings, expenses, files, storage, meals, events, mail, work orders, and administrative needs.What You Bring Based in the Los Angeles office and able to provide consistent, hands-on support to nearly all staff and department operations.Strong communication skills and the ability to work directly with staff across departments to troubleshoot needs in real time.Organized, detail-oriented, and able to track many open items across jobs, people, tools, reports, approvals, and follow-ups.Strong follow-through and the ability to manage competing priorities across onboarding, offboarding, financial reporting, labor reporting, and tool access.Effectively collaborates with IT, HR, Finance, Production leads, vendors, hiring managers, and other agency teams.Recognizes that success depends on presence, responsiveness, judgment, and personal attention to staff needs.Proficient with Microsoft Office and email; familiarity with Atlassian Confluence, Jira, Google Suite, Slack, and Smartsheet is helpful.Proven skills in creating, updating, and maintaining reports, spreadsheets, trackers, and department records.Demonstrates curiosity and enthusiasm for leveraging AI and emerging technologies to spark innovation, elevate output quality, and streamline processes while maintaining a human-centered approach.Maintains confidentiality and handles staff, freelance, financial, and department information with care.Why It's Great to Work Here We live by our C.O.R.E. values: Collaborative – We work together to get better results than we could alone.Optimistic – Honest and confident in our forward quest; we believe the impossible is possible.Results-driven – Creativity serves results, not the other way around.Entrepreneurial – Build something new. Shoot for the moon.Comprehensive benefits and work perks including medical/dental/vision insurance, 401(k) with company matching, unlimited PTO, paid parental leave, tuition reimbursement, family-forming assistance, pet adoption assistance, and more.Hybrid schedule: 4 days in office / 1 day remote.Part of Publicis Groupe with access to global resources and Business Resource Groups for diverse communities.Volunteer opportunities and annual Day of Good.Opportunities for growth with professional development trainings and regular performance reviews.Team events and a culture that celebrates milestones and creativity.Additional information Our motto “Viva La Différence” means we honor and celebrate all identities and foster belonging and inclusive experiences for all talent. Publicis Groupe provides robust benefit programs to support evolving needs, including medical coverage, dental, vision, disability, 401K, parental and family care leave, and tuition reimbursement. If you require accommodation or assistance with the application or onboarding process, please contact USMTTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.Compensation Range: USD $40,280.00 - USD $57,008.00 annually. The Company may adjust this range at any time. Temporary roles may participate in our freelancer/temporary medical plan or 401(k) after eligibility. For regular roles, medical coverage, dental, vision, disability, 401k, and paid time off are offered. Application deadline: 7/27/2026.#J-18808-Ljbffr