["Professional Assistant - Risk Management","Professional Assistant - Risk Management"]

Salary: $20.71 - $37.81 Hourly
Location : City Hall - 300 North Coast Highway - Oceanside, CA
Job Type: Hourly Extra-Help
Job Number: 2627-15
Department: Human Resources
Opening Date: 07/23/2026
Closing Date: 8/14/2026 4:00 PM Pacific

Introduction
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
The City of Oceanside is accepting applications for a Part Time (20 hour per week) Professional Assistant to provide administrative support in the Risk Management division of Human Resources.
The position will be responsible for:
Health and Safety administrative support:

• Add/Remove drivers from online pull program, pull reports for the online system, review driver points and notify Risk/HR, pull DOT pull reports and file in driver files
• DOT drivers - handle all requests for DOT medical exams, prepare treatment authorization forms and email to employee/supervisor. Collect documents and file in DOT driver files
• DOT DMV reimbursement - process all requests for fee reimbursement
• Manage Safety Glasses program - process all requests
• Manage safety boot program - process all requests
• Schedule and tracking of training completion and courses

Risk Management administrative support:

• Archive of GL claims files
• Open/sort of incoming mail for Risk Division
• Follow up with requests for Government claim forms
• Respond to/complete potential claim calls and initial fact finding

Additional general administrative tasks as assigned.
Examples of Duties
Receive and review of document submission from vendors as it relates to insurance, enter data into insurance database, communicate on vendor contacts and/or department contacts related to missing or incorrect information or documentation.
Plans and schedules meetings and conferences; prepares materials for meetings; and performs other related duties as assigned.
Minimum Qualifications
Knowledge of:

• Customer service
• Computer databases

Ability to:

• Establish and maintain effective working relationships with other employees, City officials, outside agencies, and the general public.
• Communicate effectively both verbally and in writing.

Experience and Training
Experience: Administrative experience is required.
Training: High School diploma.A Bachelor's degree or higher in public administration, business administration, or a closely related field is desirable.
License: A current, valid, California driver's license.
Working Conditions and Selection Process
Environmental Conditions: Office environment; exposure to computer screens. Hours will vary depending on assignment.
Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.
Selection Process:All applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include a written and/or oral examination to assess job-related education, experience and training. Candidates who successfully complete the examination process will be placed on an eligible list according to their scores and will remain eligible for employment consideration for a minimum of six months.

Note: Prospective candidates will undergo a background reference check and a medical examination, a drug screening may be required.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION. THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED ORREVOKED WITHOUT NOTICE.
Changes to Accrued Paid Sick Leave

for Hourly Extra Help & Part-Time Employees

Effective January 1, 2024
Senate Bill (SB) 616 went into effect January 1, 2024 as an amendment to SB 1522. The new bill increases the number of sick leave hours accrued and sick leave hours able to be used by Hourly Extra Help and Part-Time employees in a calendar year. It will not apply to retired annuitants. The law states that, unless exempt, the part- time employee is entitled to receive the minimum requirements for paid sick leave. The City of Oceanside will ensure that part-time employees will accrue paid sick leave pursuant to the minimum requirements stated in the California Labor Code §245 et seq. which provides that an employee:

a. May accrue 1 hour paid sick leave for every 30 hours worked up to 80 hours per year;

b. May request and use up to 5 days or 40 hours of accrued paid sick leave per year;

c. May not be terminated or retaliated against for using or requesting the use of accrued paid sick

leave; and

d. Has the right to file a complaint against an employer who retaliates or discriminates against an

employee for

1. requesting or using accrued sick days;

2. attempting to exercise the right to use accrued paid sick days;

3. filing a complaint or alleging a violation of Article 1.5 section 245 et seq. of the

California Labor Code;

4. cooperating in an investigation or prosecution of an alleged violation of this Article

or opposing any policy or practice or act that is prohibited by Article 1.5 section 245 et seq. of the California Labor Code.
Sick leave accruals for Hourly Extra Help and Part-Time employees cannot be used in the first 90 days of employment for newly hired employees. If unused, up to 40 hours can roll into the next calendar year in the Pay Period containing January 1. A maximum of 80 hours can be retained annually after roll over, however only 40 hours can be used per year. The employer is not required to pay out accrued, unused paid sick days at the time of termination. If the employee is rehired within one year, previously accrued and unused paid sick days shall be reinstated.

Sick pay codes have been developed to use hourly sick leave:

- Code 24 - Sick HX Self

- Code 25 - Sick HX Family

- Code 26 - FMLA Sick HX Self

- Code 27 - FMLA Sick HX Family

Reports have been developed to help managers and supervisors in tracking leave usage. Employees will have access to view balances anytime in Oracle Time Entry. Balances will be updated each pay period and can be viewed on the electronic wage statement.

Please visit for additional information or contact Sarah Curtis in the Human Resources Department at (760) 435-3508 if you have questions.
01

What is the highest level of education you have attained?

• High School or equivalent
• Some College
• AA Degree
• BA Degree
• None of the above

02

How many years of administrative experience do you possess?

• Less than 1 year
• 1-2 years
• 3-4 years
• 5 or more years

03

Please describe your work experience in compiling and verifying data. PLEASE INCLUDE THE LENGTH OF TIME IN MONTHS/YEARS IN WHICH YOU HAVE THIS EXPERIENCE.
04

Please list the Microsoft Office programs you are familiar with and list your level of proficiency with each program (i.e. Excel, Access, Power Point, etc.) as beginner, intermediate or advanced.
05

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question