Creating and maintaining a records management system
Maintaining Firm archives
Retrieving information from the filing system when requested
Coordinating with legal admins on filing folders
Correctly filing folders in file number sequence
Retrieving files needed for cases
Answering file queries on location and status
Updating file information in internal Aderant software system
Performing data entry as to file status and location
Aiding people in retrieving and filing files
Scanning file information into internal DMS system
Performing quality control on scanned files
Requesting files from offsite storage
Performing other admin tasks as indicated by the Records Manager
Ability to take on additional records tasks as needed
Maintaining privacy and confidentiality by securing records
Ensuring file area clean and tidy
1-3 years of records experience
Proficiency in Microsoft Office Suite, especially Excel
Experience using scanning equipment and internal DMS software
Experience using an Electronic Records System is desirable
Knowledge of Elite, Aderant and/or File Tracker records management application
Experience in a legal records environment
Ability to lift to 40 pounds
Ability to stand or sit for extended periods of time
Experience with offsite storage
Ability to multi-task and prioritize daily workflow
Strong attention to detail and organizational skills
Ability to work independently or as part of a team
Excellent interpersonal skills
| Location | Boston |