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(S) Seasonal EDU Operations Coordinator

SXSW
  • Austin, Texas
    11 days ago

    Job Description

    Seasonal EDU Operations Coordinator 
     
    Job Purpose
    SXSW is seeking a Seasonal EDU Operations Coordinator to work as part of the programming team to produce and execute a robust program for the SXSW EDU Conference & Festival. They support programming efforts across all elements, including sessions, competitions, performances, and Film & TV. This position plays a crucial role in the programming execution process, supporting production logistics both pre-event and on-site.
     
    Duties & Responsibilities
    Responsibilities include, but are not limited to:
    • Communicate with organizers, participants, and speakers in support of production logistics.
    • Support the advancement of production, security, and accessibility needs for speakers and participants.
    • Provide excellent customer service via the general SXSW EDU email account, responding in a timely manner.
    • Coordinate content submission, proofing, and deployment for print and digital signage.
    • Plan and execute internal meetings and retreats, booking venues and managing agendas.
    • Manage and organize various resources in preparation for the event.
    On-Site Event Responsibilities
    • Support multiple on-site networking events, including coordinating food and beverage services, signage, and staffing.
    • Support and coordinate programming on-site across all venues
    • Additional event support duties fulfilled as needed throughout SXSW
    Qualifications & Skills
    Qualifications include:
    • Experience in large-scale event planning
    • Ability to multitask in a fast-paced, collaborative environment
    • Self-starter with strong prioritization and problem-solving skills
    • Strong written and verbal communication skills; customer service experience preferred
    • Attention to detail; copy-editing experience preferred
    • Interest and/or experience in the field of education
    • Proficiency with FileMaker Pro, Zendesk, Google Workspace, and Airtable
    Physical Requirements
    The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully:
    • Prolonged periods of sitting or standing at a desk and working on a computer.
    • Ability to lift up to 20 pounds occasionally, as needed.
    • Operation of standard office equipment, including computers, phones, and printers.
    • May require occasional bending, reaching, kneeling, or climbing stairs.
    • Ability to work outdoors, including exposure to varying temperatures or noise levels.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     
    Work Location & Schedule
    The position is full-time and located in Austin, Texas. Core business office hours are from 10 am to 6 pm Monday through Friday. You must be available to work additional hours from January through March, including evenings and weekends. You must also be available for the March event, which will have extended working hours on-site.
     
     
     
     

    Numbers & Facts

    LocationAustin, Texas
    Websitehttps://www.sxsw.com/careers/

    Skills

    • Communication Skillsunmatched
    • Copy Editingunmatched
    • Customer Support/Serviceunmatched
    • Detail Orientedunmatched
    • Establish Prioritiesunmatched
    • Event Managementunmatched
    • Filemaker Databaseunmatched
    • Filmunmatched
    • Food Servicesunmatched
    • Food and Beverage Industryunmatched
    • Lift/Move 20 Poundsunmatched
    • Logisticsunmatched
    • Manage Agendaunmatched
    • Multitaskingunmatched
    • Networking Eventsunmatched
    • Office Equipmentunmatched
    • Organizational Skillsunmatched
    • Physical Demandsunmatched
    • Presentation/Verbal Skillsunmatched
    • Printersunmatched
    • Problem Solving Skillsunmatched
    • Production Supportunmatched
    • Project/Program Coordinationunmatched
    • Proofreadingunmatched
    • Team Playerunmatched
    • Time Managementunmatched
    • Writing Skillsunmatched
    • ZenDeskunmatched

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