Job DescriptionDepartment: Human Resources
Sub-Department: N/A
Pay Grade: 106
FLSA Status: Non-Exempt
Employment Status: Full Time
Reportsto: Training & Talent Development Manager
Supervises: N/A
Job Summary:Performs a variety of administrative and support functions with accuracy, confidentiality, and timeliness to ensure the efficient and effective operation of the department.
Essential Job Functions:- Provides administrative support for departmental operations by performing a wide range of specialized and non-routine tasks. Responsibilities include document preparation and authorization, offering guidance on departmental services, and maintaining accurate records and databases.
- Supports the HR Manager for Talent Development & Training in coordinating the county's training initiatives. This includes creating the training calendar, reserving rooms, distributing assessments and pre-work, scheduling participants, tracking attendance, compiling evaluations, and preparing quarterly and annual reports.
- Coordinates logistics for new hire orientation by setting up training space, welcoming new employees, ensuring all required documents are submitted, issuing ID badges, guiding participants through the orientation schedule, and managing follow-up communication and surveys.
- Maintains and updates the county's Learning Management System (Moodle), including course creation, session entry, attendance logging, compliance tracking, and report generation.
- Supports leadership development programs, including the Leadership Essentials and Leadership Academy. Duties include processing participant agreements, scheduling training, coordinating materials and catering, and tracking completion of requirements and certifications.
- Ensures compliance with Mandated Reporter and Child Abuse Clearance requirements by generating quarterly HRIS reports, identifying non-compliance, notifying departments, collecting updated documentation, and maintaining records.
- Prepares materials for training sessions, including sign-in sheets, handouts, name tents, and supplies. Provides support for Unemployment Compensation claims by monitoring the benefits system, submitting required documentation, and coordinating responses.
- Serves as a point of contact on the HR main phone line, routing calls appropriately and ensuring backup coverage. Performs data entry, maintains departmental databases, assists with website updates, and manages filing systems.
- Supports documentation and tracking for unemployment claims, leave management (e.g., LOA, FMLA, Workers' Comp), and related paperwork. Drafts and updates forms, correspondence, and reports as needed.
- Handles mail distribution, attends required meetings and trainings, and coordinates department schedules and activities. Assists in organizing employee events.
- Provides backup to the HR Assistant (under the Compensation & Recruitment Manager), including processing new hires, coordinating pre-employment requirements, issuing conditional offer letters, onboarding in the applicant tracking system, and ensuring personnel files are complete.
- Assembles new hire packets in advance of orientation and performs other duties as assigned.
Minimum Requirements to Perform the Work: Education:- High school diploma or equivalent required.
- Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint and Outlook.
Work Experience:- Minimum of 1-2 years of experience in a professional office setting or related administrative field.
Company DescriptionMission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
EMAIL CONFIRMATION: If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
BenefitsMedical Benefits:- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
Retirement Benefits:- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
Paid Time Off:- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
Additional Benefits:- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) - certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance