["Vibee - Seasonal Production & Operations Coordinator","Vibee - Seasonal Production & Operations Coordinator"]

Job SummaryReporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the assigned Project Managers with Vibee's onsite activations. This includes coordinating with the Venue Managers regarding opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track.ResponsibilitiesDaily Operations SupportCoordinate daily production schedules and ensure alignment with overall project timelines.Maintain accurate records of materials, work orders, and production outputs.Assist in resource planning and allocation to maximize efficiency and meet deadlines.Support communication between departments to ensure seamless handoffs and information flow.Manage inventory levels and coordinate procurement needs with the supply chain team.Ensure compliance with company policies, safety standards, and industry regulations.Monitor the daily flow of the space, providing real-time support across staffing, logistics, and guest-facing moments.Help enforce standards around cleanliness, safety, and brand experience.Vendor & Partner CoordinationOversee and communicate with onsite vendors, including, but not limited to:IPSDiscreetVenetian CleaningAdditional third-party vendors as neededTrack and follow up on vendor scheduling, presence, and execution in the space.Ensure all partners are aligned with venue protocols and activation expectations.Scheduling & Team CoordinationCollaborate with the Onsite Operations Manager to review and approve team hours in TCP.Assist with access/logins for new team members as neededQualifications2+ years of experience in event production, venue operations, or experiential activationsExcellent organizational and multitasking abilitiesStrong communication skills and vendor coordination experienceComfortable working in fast-paced, guest-facing environmentsFamiliarity with scheduling/timekeeping platforms (TCP experience a plus)Willingness to work flexible hours, including evenings, weekends, and holidays as neededWork EnvironmentMust be able to tolerate loud noise levels & busy environments on site at our eventsMay sit for extended periods of time and work in drastic temperature climates.Must be willing to work during evening and weekend hours, as required, to meet deadlinesMust be willing to travel as required.Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.Equal Employment OpportunityVibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.#J-18808-Ljbffr