Job Description
Title: Purchasing Coordinator
Reports To: Assistant Director of Procurement
Position Managed: N/A
Department: Purchasing
Location: Bronx Zoo; Hybrid - 3 days a week in office
Employment Type: Full-time, Non-Exempt
Pay Range: $54,000 - $65,000
About Wildlife Conservation Society (WCS):
WCS stands for wildlife and wild places. As the world's premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Position Summary:
The Purchasing Coordinator is responsible for distribution and processing of incoming workflow to the Purchasing Department, and a number of administrative tasks that help contribute to an effective workflow within the Purchasing Department, and other procurement related activities as assigned.
Principal Responsibilities: The Purchasing Coordinator is a fundamental member of the Purchasing team at WCS, providing critical support to the team and its administrative functions throughout the organization and reports to the Assistant Director of Procurement, based at the Bronx Zoo.
Part of a collaborative team that provides strategic purchasing support and tactical decision making to bring process efficiencies and responsibly sourced goods and services to WCS.
Excellent attention to detail, being proactive, having a mind for process, possessing strong writing and communication skills are all important elements contributing to success in the role.
Perform administrative procure to pay workflow tasks including Purchase Order adjustments, fiscal year-end reconciliation, Vendor record maintenance (i.e., Vendor number creation and information updates), resolving invoicing discrepancies with the vendor and Accounts Payable team
Process incoming purchase requisitions for various administrative departments
Prepare and administer solicitation documents as needed
Review and route contract requests as required
Manage various self-serve programs such as printers & copiers, water coolers, and uniforms
Perform additional projects as assigned by Director and Assistant Director
Interface with WCS stakeholders on their procure to pay needs, provide system and process training as necessary
| Location | Bronx, NY |
| Industry | All |
| Salary | $54,000–$65,000 Per Year |
| Year Founded | 1895 |
| Website | http://www.wcs.org/about-us.aspx |
The Wildlife Conservation Society, founded in 1895, has the clear mission to save wildlife and wild places across the globe. Our story began in the early 1900's when we successfully helped the American bison recover on the Western Plains. Today, we protect many of the world's iconic creatures here and abroad, including gorillas in the Congo, tigers in India, wolverines in the Yellowstone Rockies, and ocean giants in our world's amazing seascapes.
Since our founding, we have forged the power of our global conservation work and the management of our five parks in New York City to create the world's most comprehensive conservation organization. We currently manage about 500 conservation projects in more than 60 countries; and educate millions of visitors at our five living institutions in New York City on important issues affecting our planet. Our parks include: the Bronx Zoo, New York Aquarium, Central Park Zoo, Prospect Park Zoo and Queens Zoo.