Administrative Skills, Audiovisual, Business Operations, Business Support, Calendar Management, Communication Skills, Conference Management, Customer Support/Service, Employee Relations, Equal Employment Opportunity (EEO), Facilities Management, Federal Laws and Regulations, Identify Issues, Logistics, Maintenance Services, Microsoft Office, Multimedia Software, Multitasking, Operational Support, Organizational Skills, Plan Meetings, State Laws and Regulations, Teleconferencing
Facilities Coordinator
Provide facilities coordination and audio-visual management support for USTDA conference rooms, training facilities, and business center operations, ensuring operational readiness and support for meetings, training sessions, and special events.
Key Responsibilities
- Coordinate conference room scheduling and event preparation • Set up meeting rooms, training rooms, and refreshment stations • Operate and troubleshoot AV and teleconference systems • Conduct routine inspections of conference rooms and equipment • Coordinate audiovisual repair support and maintenance activities • Maintain event calendars and room reservation systems • Ensure conference rooms and common areas remain operational and organized • Support facilities requests and work order coordination • Coordinate with Agency staff, vendors, and contractors for event support • Maintain supplies and operational readiness of conference and training areas
Qualifications
- Bachelor's Degree preferred • Minimum 5–7 years relevant administrative or facilities support experience preferred • Experience supporting conference room operations and AV equipment required • Strong customer service and communication skills required • Ability to manage multiple tasks and priorities required
Required Systems, Tools, and Framework Experience
- Microsoft Office Suite • Audio-visual and teleconference systems • Scheduling and reservation systems • Facilities work order tracking systems • Presentation and multimedia software • Conference room management tools
Required Specialized Experience
- Experience troubleshooting AV equipment during meetings and events • Experience setting up conference rooms and training facilities • Experience coordinating facilities support requests and room logistics • Experience supporting business center and event operations • Experience coordinating with vendors and facilities support personnel
Equal Opportunity Employer Statement
We are an Equal Opportunity Employer and strive to provide equal employment opportunity to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.
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Alaka'i Services Group Inc / Po'e Hana Group