The Oak Creek-Franklin Joint School District is seeking a 10-month School Secretary at Deerfield Elementary School
Responsibilities include:
General Administrative Tasks:
Answer phone calls and greet visitors, providing assistance and information as needed.
Monitor building access and security, including managing entry doors and visitor sign-ins utilizing the Raptor system.
Assist in maintaining book inventory.
Student Management:
Responsible for the enrollment process for new students, including requesting/updating student records, class assignments & communicating with parents/guardians.
Maintain teacher rosters and class lists.
Process attendance, maintains attendance records and sends attendance warning letters to parents.
Tracks enrollment counts for State reporting purposes.
Tracks report cards and ensures completion in order to post and make available to parents/guardians.
Send messages to parents through Infinite Campus messenger.
Provide information to parents regarding bus transportation.
Financial Management:
Through the utilization of Skyward Financial Management System:
Place orders for supplies, materials, and equipment needed for the entire building.
Receive and inspect incoming shipments, verifying contents and ensuring accuracy.
Process deposits and maintain accurate records of financial transactions.
Monitor and manage petty cash funds for small purchases and reimbursements.
Processes p-card statements and submit all required documentation.
Oversee field trip budgets, including coordinating transportation, permissions, and payments.
Maintain a running inventory of activity account funds for each teacher or department.
Assist teachers in managing their activity accounts and processing transactions.
Parent-Teacher Organization (PTO) Support:
Collaborate with the PTO board, including tracking events, income and expenses.
Serve as a liaison between the school administration and the PTO board.
Teachers on Call (Substitute Management):
Ensure adequate coverage for teacher absences.
Assist in filling unfilled absences and arranging substitute coverage as needed.
Approved hours within the Teachers on Call system.
Communication and Website Maintenance:
Serve as the main communicator for the building, utilizing platforms such as ClassDojo for announcements and updates.
Maintain and update the school website with current information, events, and resources.
Prepare and distribute newsletters or other communications to parents, staff, and stakeholders.
Emergency Preparedness:
Coordinate and conduct fire drills and lockdown drills according to district protocols.
Manage the Raptor system for visitor check-ins and security monitoring.
Health Room Support:
Assist in maintaining health records, including immunization records and student health files.
Serve as a backup for students requiring medications and medical assistance.
Other duties as assigned by the Building Principal.
Cost of health insurance for 10-month School Secretary:
Single: $204.70 per payroll (based on 20 payrolls)
Family: $458.53 per payroll (based on 20 payrolls)