1400-3-PL2-02 Registrar - Level 2 @ Marysville Pilchuck High School

Work Schedule: 8.00 hours per day (7:00 a.m. - 3:30 p.m.) - 200 days per year (Monday-Friday)

Reports To: Building Principal

Salary: Per Public School Employees negotiated salary schedule - Level 2 at https://www.msd25.org/o/District/page/employee-groups

PSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Account Code:

0100-23-3110-1400-6200-0000-0 - 89%

3100-23-3110-1400-1620-0000-0 - 11%

Job Summary:

This position is responsible to provide exemplary customer service and consistently project a professional and positive image of the office; accurately maintain student registration and information, master schedules, and district, state, and federal reporting and documents; assist with general office needs; and perform all duties as requested in a professional, confidential manner.

Minimum Qualifications:

• High School diploma or equivalent
• Previous secretarial experience required
• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Filing & Maintenance of Student Record
• Grades (data input)
• Master Schedules (maintain course information in Skyward)
• Prepare and Process District Documents-Forms
• Report Cards (order, mail, etc.)
• State-Federal Reports/Documents (create & maintain)
• Student Registration & Withdrawals
• Transcripts (maintain & print student transcripts)
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Building Administrator and/or Secondary Office Manager

At the request of the Building Administrator or Secondary Office Manager, the following job functions will be performed as needed during peak workflow or in the absence of other office staff:

• Communication (communicate building-department information to staff-public)
• Handle Emergencies for Staff or Students
• Mail (sort-distribute)
• Provide Back-up and Peak-load Coverage for Office Staff
• Receptionist (greet public, answer phones)
• Schedule Building Meetings
• Schedule Translator for General Education Conferences
• Supplies (maintain & order)

Desired Skills

• Consistently listen, write, and speak in a clear and concise, well-organized manner
• Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect, dignity, and fairness
• Consistently participate and support team ideas, changes, and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough, accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality

Work Environment:

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.

Evaluation:

This position shall be evaluated periodically by the Building Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the performance of the above essential job functions.

EQUAL OPPORTUNITY EMPLOYER (EOE):

Marysville School District provides equal employment opportunity and treatment for all applicants and employees in recruitment, hiring, retention, assignment, transfer, promotion, and training without discrimination based on race, color, religion, creed, national origin, sex (including pregnancy and related conditions), sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, marital status, genetic information, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Executive Director of Human Resources; 360-965-0071
• Harassment, Intimidation, & Bullying: Executive Director of Human Resources; 360-965-0071
• Title IX:Executive Director of Human Resources; 360-965-0071
• Section 504 and ADA: Executive Director of Special Education and Student Services; 360-965-0174

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000. You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270.

The Marysville School District is a drug- and tobacco-free workplace.

Classification History:

Job description developed April 2005. Job description revised November 2006. Job description revised January 2008. Job description revised December 2012. Job description revised December 2015. Job description revised July 2018. Job description updated September 2023.