2026-2027 SY Athletics Specialist

Title:

Athletics Specialist

Work Unit:

Athletics

Reports To:

Deputy/Assistant Superintendent

Contract Length:

12 months

Pay Schedule:

NEA Department Support 12 Months

Overtime Status:

Exempt

Hours:

Minimum of 8 hours/day

Union Status:

NEA

Licensure:

N/A

Note: All positions with Santa Fe Public Schools require a post-offer/pre-employment background check. Some positions have additional requirements as established by federal or state rules and regulations.

General Function:

Reports directly to the Deputy/Assistant Superintendent and provides support to high school and middle school athletic staff and coaches. Performs and/or oversees a variety of associated administrative, financial, and operational tasks such as budget management, equipment and facility oversight, document and reporting compliance, and district-wide communication. Is responsible for specific information-gathering projects and tasks. Ensures financial stability and compliance within the athletic department by managing transactions, budgeting, and reporting. The position ensures compliance, facilitates internal and external communication, and interacts regularly with senior leaders, playing a critical role in the smooth and efficient operation of district athletic programs.

Education/Training/Experience:

Minimum: Associate's degree in administration, management, accounting, or a closely related field. Five (5) years of related experience or equivalent combination of education and directly related experience in athletics and administration.

Preferred: Bachelor's degree in administration, management, accounting, or a closely related field. Five (5) years of related experience or equivalent combination of education and directly related experience in athletics and administration.

Knowledge/Skills and Abilities:

Demonstrated knowledge of the overall operations of an athletic program. Familiarity with state and NMAA policies governing athletics. Demonstrates strong organizational, communication, and computer skills essential to achieve the goals of the position. Demonstrates ability to maintain emotional control under stress. Works well with others from diverse backgrounds. Ability to communicate clearly and effectively, both verbally and in writing, with an emphasis on timeliness. Demonstrated ability to manage budgets and personnel. Technology skills, including the ability to use email, the internet, Microsoft Word, Excel, and Google programs. Ability to incorporate technology to maintain the operations of the department, including the use of the sfps.info Athletics and Activities website pages, iVisions, and any software needed to run the athletics program. Capacity to meet the physical demands of the position. Able to work independently.

Essential Job Functions:

All functions are performed in accordance with established policies, procedures, safety and environmental regulations, facility and computer security policies and procedures. Functions are subject to change over time to meet the district's needs. Current essential functions include the following:

• Financial Oversight

• Process athletic department financial transactions, including purchase orders, deposits, and budget tracking

• Approve payroll and payments for officials, game workers, and coaching staff

• Verify and submit payment for all officials and game workers in DragonFly after each contest

• Budget Management & Reporting

• Assists with preparing and managing the athletic department's operational budget

• Ensure the department functions within prescribed budgets

• Conduct financial audits and prepare reports as requested

• Fundraising & Revenue Management

• Monitor and manage revenue from ticket sales, fundraising, and sponsorships

• Ticketing & Event Organization

• Submit monthly deposit slips and supporting documents for ticket sales deposits, as requested by business services

• Coordinate ticket sales using the GO Fan platform for middle school events and provide support by verifying high school events, pricing, and ticketing setup for all sporting events

• Transportation Management

• Provide additional support for transportation scheduling for all high schools and middle schools.

• Submit and manage all transportation purchase orders, payments, and budgets

• New Coach Processing

• Act as liaison with Human Resources regarding coach hiring and clearance

• Submit supplementals and EPARS for coach positions and new coach hires

• Manages coach position vacancy postings in coordination with HR

• Ensure reference checks are completed on new coach hires

• Communicates with coaches and athletic staff on new hire clearance status

• Coach and Athletic Staff Support

• Provide administrative support to coaches and athletic staff with administrative tasks and regarding program logistics

• Attend security meetings for schedule verification

• Schedule interviews for new head coach positions as requested by the AD

• Manage season coach assignments and payroll communications with Business Services

• Attends any conferences or meetings as the district representative, as requested

• Serve as a point of contact for parents, coaches, officials, and community partners

• Scheduling & Correspondence

• Confirm the calendar of events for all sports and schools with athletic staff

• Support scheduling and coordination of coach and parent meetings

• Send district athletic communications and policy updates

• Assist with building middle school athletic schedules

• Distribute weekly middle school athletic schedules to the appropriate staff

• Documentation & Compliance Management

• Ensure all coaches meet district requirements and are documented

• Maintain and manage all coach contracts

• Submit annual reports to NMAA and NMPED as required

• Tracks coach licensure status and renewal reminders

• Maintain accurate rosters of all coaching positions

• Process stipend EPARs for coach season and off-season stipends

• Collect, verify, and file all end-of-season documentation from coaches

• Update and maintain the athletics and activities website page

• Provide support to ensure Title IX compliance

• Office Management

• Provide support to organize and maintain athletic handbooks, policies, and documentation in online systems

• Manage and update district DragonFly accounts and compliance documentation

• Performs additional tasks and responsibilities as needed to support the Athletic Director

Salary Range:

$56,000 to $60,000+

Resources Used in Performing the Job Include (but are not limited to):

A wide variety of instructional materials and resources, including electronic/digital equipment. Standard office equipment and a vehicle for district-wide travel to meetings and school sites.

Physical/Cognitive Requirements:

Ability to sit at a desk or computer for long periods during the day. Ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations, at times bending, squatting, and reaching. Regularly required to lift or exert force of up to 25 pounds. The ability to lift, carry, and push up to 50 pounds. Frequent trips by automobile to school sites and departments as required. Must possess and maintain a valid driver's license and private automobile.

Environmental Conditions:

Occasional prolonged and irregular hours. Regularly exposed to outdoor weather conditions. Possible district and statewide travel. An office space with low to moderate noise levels. Presence on athletic fields, gymnasiums, and at other sporting venues.

Personal Accountability:

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment, including its capabilities, limitations, and appropriate/special applications.
• Protects SFPS's resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to prevent muscle strain/injury.

Santa Fe Public Schools does not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, age, veteran status, medical/genetic information, or any other characteristic protected by law.