27-03 Office Assistant (CA3) - Department of Art + Design

27-03 Office Assistant (CA3) - Department of Art + Design

Salary

$44,147.00 Annually

Location

West Chester University, PA

Job Type

Regular / Full-Time

Job Number

27-03

Department

College of Arts & Humanities

Division

Art & Design

Opening Date

07/17/2026

Closing Date

8/2/2026 11:59 PM Eastern

• Description
• Benefits

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Department of Art + Design invites applicants for the position of Office Assistant.

The shift for the position is Monday to Friday 8:00 a.m. to 4:30 p.m.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The mission of the Department of Art + Design is to prepare talented and dedicated students for professional creative careers by emphasizing critical thinking, creative problem solving, visual literacy, and the creative process. Through a nationally-accredited B.F.A. curriculum, students acquire technical and conceptual tools, obtain a solid foundation of visual literacy and appreciation, and are encouraged to develop as socially and globally-engaged artists. Our faculty members are active and professionally-recognized artists, designers, and scholars, who are dedicated teachers committed to fostering an environment promoting artistic experimentation, diversity of thought, multiculturalism and global awareness. Students are provided with opportunities to participate in internships, field trips, student exhibitions and to interact with noted artists and designers both at the university and in other professional settings. The Department and West Chester University are committed to ensuring the personal and professional success of our students and to preparing them to be active and engaged creative professionals both in their field and in society.

Responsibilities include:

• Greet students, families, visitors and staff and assist guests as needed.
• Develop and maintain course schedules, student records, faculty assignments, and all related documents and publications.
• Process payment requests, travel authorizations, faculty hiring paperwork, and other procedures.
• Attend all Department meetings, record and distribute minutes.
• Maintain shared department equipment and records.
• Sort and distribute mail, packages, and supplies to proper faculty, studio, or classroom.
• Assist in the maintenance and administration of the gallery spaces and related events.
• Perform other duties as assigned.

Minimum Qualifications

• One year as a Clerical Assistant 2 (commonwealth title);

OR

• One year of moderately complex clerical experience;

OR

• An equivalent combination of experience and training.
• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

Required Knowledge, Skills & Abilities:

• Knowledge of the use and functionality of Microsoft Office Suite software.
• Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation.
• Knowledge of standard office practices and procedures.
• Ability to use an alphanumeric keyboard.
• Ability to proofread information for conformance with prescribed standards.
• Ability to sort and file information.
• Ability to perform mathematical calculations.
• Ability to follow oral instructions.
• Ability to read and understand written materials.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to establish and maintain effective working relationships.

Preferred Qualifications

• Experience studying or working in the visual arts
• Experience working in a gallery or exhibition space
• Experience in customer service
• Experience working in financial aid and budgeting
• Experience working in an academic setting

Special Instructions

Salary and benefits are dictated by the American Federation of State, County and Municipal Employees (AFSCME) collective bargaining agreement.

Candidates should apply online athttps://www.schooljobs.com/careers/wcupa. A resume and cover letter are required with the application. Incomplete application requirements will not be considered.

Due to the nature of the position, employment visa sponsorship is not available.

Applicants must successfully complete the interview process to be considered as a finalist.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University's educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.

Email hrs@wcupa.edu for any questions regarding the application process.

WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.

• On the first working day, new employees are eligible to enroll in medical benefit plans and can choose between two PPO plans or an HMO plan.
• Supplemental dental, vision, hearing and prescription coverage is also offered to employees.
• The Get Healthy Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
• Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
• A University mission to support employee personal and professional growth.
• PASSHE tuition waiver lowers the cost of college expenses.
• Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
• Choice of two group retirement plans with generous employer contributions.
• Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
• Group life insurance is provided at no cost to all permanent employees.
• Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
• State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.

The employee group for this position is American Federation of State, County, and Municipal Employees (AFSCME).

For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .

The information is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.

Employer West Chester University

Address 201 Carter Drive, Suite 100

West Chester, Pennsylvania, 19383

Website http://www.wcupa.edu