38444 Senior Buyer

Job

Title:

Senior

Buyer

Exemption

Status:

Exempt

Reports

to:

Assistant

Director

of

Purchasing

Date

Revised:

September

2026

Dept./School:

Purchasing

Pay

Grade:

103

Primary

Purpose:

Oversee

the

purchase

of

materials

and

equipment

for

the

district

following

established

district

criteria

and

state

purchasing

rules

for

competitive

bidding,

informal

quotations,

and

negotiations.

Qualifications:

Education/Certification:

Bachelor's

degree

in

Business,

Accounting,

or

a

related

field

with

a

minimum

of

three

(3)

years

of

experience

OR

High

School

diploma

or

equivalent

with

a

minimum

of

five

(5)

years

of

experience

TASBO

Certification,

preferred

Experience:

Minimum

of

three

(3)

years

of

public

procurement

experience

with

a

Bachelor's

degree

OR

Minimum

of

five

(5)

years

of

public

procurement

experience

with

a

High

School

diploma

or

equivalent

Special

Knowledge

and

Skills:

Knowledge

of

the

Texas

Education

Code

for

Public

Purchasing

and

Contract

Management

Knowledge

of

Texas,

federal

procurement

law,

and

TEA

Purchasing

Knowledge

of

the

Module

of

the

Financial

Accountability

System

Resources

Guide

Ability

to

write

clear

bid

specifications,

test

materials,

and

evaluations,

and

analyze

vendor

bids

Planning

and

problem-solving/investigative

skills

as

required

to

research

inquiries

related

to

job

duties

Ability

to

provide

information

and

guidance

to

staff

in

a

way

that

maximizes

productivity,

efficiency,

and

cost-effectiveness

Proficient

keyboarding

and

file

maintenance

skills

Ability

to

use

software

to

develop

spreadsheets,

databases,

and

do

word

processing

Effective

organizational,

communication,

and

interpersonal

skills

Major

Responsibilities

and

Duties:

1.

Perform

other

duties

as

assigned

by

the

Assistant

Director

and

Executive

Director

of

Purchasing.

2.

Work

on

General

Fund

contracts

as

required.

3.

Before

submission

to

the

Director

of

Purchasing,

ensure

all

solicitation

documents

comply

with

state

and

federal

procurement

laws,

the

TEA

Purchasing

Module

of

the

Financial

Accountability

System

Resource

Guide,

board

policy,

and

locally

defined

procedures.

4.

Provide

guidance

regarding

all

procurement

issues,

including

purchasing

law

and

local

procedures,

to

district

staff

and

buyers.

5.

Implement

purchasing

procedures

to

process

RFPs,

bids,

and

purchase

orders,

ensuring

compliance

with

Texas

Department

of

Agriculture

(TDA)

and

USDA

regulations.

6.

Prepare

final

bid

tabulations

and

Administrative

Recommendations

for

Board

approval.

7.

Collaborates

with

staff

to

create

evaluation

criteria

for

Requests

for

Proposals,

Requests

for

Qualifications,

and

Requests

for

Bids.

8.

Optimize

the

use

of

Oracle

standard

functionality

to

improve

efficiencies.

9.

Create

a

Global

Blanket

Purchase

Agreement

for

each

contract

award.

10.

Prepare

ESSER/Student

Nutrition

Public

Notices

for

upcoming

bids.

11.

Displays

professionalism

in

dealing

with

students,

parents,

staff,

and

the

community.

12.

Acts

as

liaison

with

school

sites,

other

departments,

and

outside

agencies,

including

high-level

staff

such

as

principals

and

department

directors.

13.

Approaches

problem-solving

tactfully

with

directness

and

integrity

and

explains

policies

when

necessary.

14.

Exerts

a

positive

influence

and

works

in

harmony

with

associates.

15.

Responds

to

suggestions

for

improvement

positively.

16.

Displays

self-control

and

tact.

17.

Is

punctual.

18.

Maintains

good

attendance.

19.

Maintains

professional

appearance.

20.

Provides

for

the

care

and

protection

of

school

property.

21.

Manifests

support

for

and

compliance

with

the

philosophy,

objectives,

policies,

and

procedures

of

Garland

ISD.

22.

Follows

district

policies

about

individual

assignments.

23.

Demonstrates

an

interest

in

acquiring

new

skills

and

knowledge.

24.

Seeks

professional

growth

through

continuing

education

and

staff

development.

25.

Performs

other

duties

as

may

be

assigned.

26.

Does

efficient

and

accurate

work.

27.

Completes

assignments

promptly.

28.

Works

steadily.

29.

Shows

initiative

in

assuming

responsibility

for

routine

office

duties.

30.

Maintains

a

neat

and

orderly

work

area.

31.

Demonstrates

effective

keyboarding

skills.

32.

Uses

good

judgment

regarding

confidential

records

and

reports.

33.

Displays

effective

telephone

and

personal

communication

skills.

34.

Demonstrates

effective

organization

and

planning.

35.

Schedules

and

organizes

complex

activities

for

department

members,

such

as

meetings,

travel,

conferences,

and

department

activities.

36.

Operates

necessary

office

equipment

skillfully.

37.

Responds

to

regularly

occurring

requests

for

information,

including

Requests

for

Public

Information.

Other

38.

Follow

district

safety

protocols

and

emergency

procedures.

39.

Perform

other

duties

as

assigned.

Supervisory

Responsibilities:

Buyers

Mental

Demands/Physical

Demands/Environmental

Factors:

Tools/Equipment

Used :

Standard

office

equipment,

including

personal

computer

and

peripherals;

school

bus

operation;

safety

equipment;

fire

extinguisher;

and

radio

communication

equipment.

Posture:

Ability

to

sit

for

prolonged

periods;

occasional

bending/stooping;

pushing/pulling;

and

twisting.

Motion:

Prolonged

sitting

and

reaching;

repetitive

hand

and

arm

motions.

Lifting :

Occasional

light

lifting

and

carrying

(less

than

15

pounds).

Environment:

Frequent

prolonged

and

irregular

hours;

rotate

early

and

late

shift

work

as

assigned;

work

outside

and

inside

with

moderate

exposure

to

extreme

temperatures

and

weather

conditions.

Mental

Demands:

Maintain

emotional

control

under

stress;

work

with

frequent

interruptions.

This

document

describes

the

general

purpose

and

responsibilities

assigned

to

this

job.

It

is

not

an

exhaustive

list

of

all

responsibilities

and

duties

that

may

be

assigned

or

skills

that

may

be

required.

Reviewed

by

Date

Received

by

Date