7413 ADMINISTRATIVE SPECIALIST II

Assist with Maintain the facility reservation calendar using the campus scheduling system. Coordinate room bookings, catering orders, equipment needs, and set-up/tear-down schedules

Assist with preparing quotes, invoices, purchase requisitions, and vendor payments. Track expenses, revenue, client payments, and account balances. Maintain accurate records for rentals, catering, equipment usage, and event staffing.

Assist with responding to inquiries regarding facility rentals, catering options, availability, and pricing.

Assist with help clients select catering menus and service options that align with event type and budget. Enter catering orders, track changes, and confirm total.

Provide tours of event spaces and explain technical capabilities, room layouts, and campus policies.

Serve as an on-site contact for setup assistance, client questions, or vendor arrivals. Collect photos, testimonials, and event outcomes for promotional use. Support outreach to community organizations, vendors, and corporate partners.Enter job description here