Accounts Payable / Accounts Receivable Specialist
Company: Apple Ice
Location: Deer Park, NY
Job Type: Full-Time
Position Summary
Apple Ice is seeking a detail-oriented and reliable Accounts Payable / Accounts Receivable Specialist to manage day-to-day financial transactions. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting overall cash flow management.
Key Responsibilities
Accounts Payable (A/P):
- Process vendor invoices accurately and in a timely manner
- Match purchase orders, receipts, and invoices
- Prepare and execute weekly payment runs (ACH, checks, wires)
- Maintain vendor files and resolve discrepancies
- Assist with 1099 preparation and year-end reporting
Accounts Receivable (A/R):
- Generate and distribute customer invoices
- Apply customer payments (checks, ACH, credit cards)
- Monitor aging reports and follow up on past-due accounts
- Reconcile customer accounts and resolve billing issues
- Support credit evaluations and maintain customer records
General Accounting Support:
- Assist with month-end close and account reconciliations
- Maintain accurate financial documentation and audit trails
- Work cross-functionally with operations and sales teams
- Qualifications
- A/P and A/R experience
- Experience with QuickBooks Desktop and Online
- Strong Excel skills
- High attention to detail and accuracy
- Excellent organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications
- Experience in distribution, manufacturing, or food & beverage industries
- Familiarity with inventory-based accounting
- Associate’s or Bachelor’s degree in Accounting or Finance
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