A/P Specialist

Job Title: AP/AR Administrative Clerk

Job Summary:
The AP/AR Administrative Clerk is responsible for supporting the accounting department by managing accounts payable (AP) and accounts receivable (AR) functions. This role ensures timely processing of invoices, accurate record-keeping, and effective communication with vendors and customers.

Key Responsibilities:

Accounts Payable (AP):

• Process and verify vendor invoices for accuracy and approval
• Match purchase orders, receipts, and invoices
• Prepare and process payments (checks, ACH, wire transfers)
• Maintain vendor files and resolve discrepancies
• Track and record expenses in accounting system

Accounts Receivable (AR):

• Generate and send customer invoices
• Monitor incoming payments and apply to accounts
• Follow up on past-due accounts and collections
• Reconcile customer accounts and resolve billing issues

Administrative Duties:

• Maintain accurate financial records and filing systems
• Assist with month-end closing tasks
• Prepare reports for management (aging reports, payment summaries)
• Support audits and compliance requirements
• Provide general administrative support to accounting team

Qualifications:

• High school diploma or equivalent (Associate’s degree in Accounting preferred)
• 1–3 years of AP/AR or accounting support experience
• Basic knowledge of accounting principles
• Proficiency in Microsoft Excel and accounting software (QuickBooks, SAP, etc.)
• Strong attention to detail and organizational skills
• Good communication and problem-solving abilities

Work Environment:

• Office setting
• Standard business hours (may require occasional overtime during month-end)