A/V Technical and Events Supervisor

Job Title: AV Technical and Events Supervisor

Wage/Hour Status: Exempt Reports to: Director of Technology Pay Grade: Admin Prof 3 Dept: School Technology Date Revised: 12.18.25 Work Calendar: 226 Days

PRIMARY PURPOSE

Oversee technical support for all events that take place in auditoriums, assist with other stage performances throughout the district as needed, and provide additional support for outside use of all district performance facilities. Facilitate event rentals, oversee student tech workers, and manage audiovisual needs for district events such as graduation, football games, convocation, etc.

QUALIFICATIONS

Education: Certification: Bachelors degree from an accredited college or university preferred

Special Knowledge/Skills: Knowledge of operations of an auditorium and related equipment Knowledge of professional-level lighting, sound productions, and counterweight fly systems Knowledge of safety in a performing arts environment with use of lifts, ladders, etc. Ability to manage and supervise students and staff Ability to interpret policy procedures and data Effective organizational communication and interpersonal skills Knowledge and ability to support event planning functions, including scheduling, coordination, logistics, and on-site execution

Experience: Three to five years working in a professional or high school performing arts venue

MAJOR RESPONSIBILITIES AND DUTIES

Productions

• Maintain calendar of events and usage for auditorium and make recommendations as to the reasonable number of major performances that can be produced, taking into account current staffing and student labor.
• Attend community events as assigned. Supervise technicians, performers, and patrons during these events. If unable to attend, complete all necessary paperwork in advance, ensuring that a capable and trained individual is present to oversee the event and retain full responsibility for the coordination of the associated technical, logistical, and custodial crews.
• Facilitate all district-related groups that use the auditorium and related facilities.

Event Planning

• Plan, coordinate, and execute district-wide events, ensuring alignment with district goals and protocols.
• Manage event logistics, including venue setup, audiovisual needs, and accessibility accommodations.
• Coordinate with internal departments, campus administrators, vendors, and community partners to ensure timely and effective event execution.
• Develop event timelines, checklists, and run-of-show documents to ensure smooth implementation.
• Monitor event budgets, process purchase requisitions, and ensure compliance with district procurement and financial guidelines.
• Oversee on-site event operations, including staff coordination and problem resolution as issues arise.
• Communicate event details clearly and professionally to participants, presenters, and stakeholders.
• Evaluate events post-completion and provide recommendations for improvement.

Facilities Management and Responsibilities

• Take all necessary and reasonable precautions to protect students, teachers, staff, lessees, equipment, materials, and facilities.
• Assist and provide support and technical supervision to all staff in the auditorium, including students, paid, and unpaid district employees assigned work in the auditorium, and contractors, including any employees of rental clients.

Technical Support

• Oversee all maintenance and physical plant operations in the auditorium and work with the district maintenance department to maintain the facilities at the highest quality.
• Input work orders into the district work order system for repairs on the building and other fixed assets.
• Work with campus and district personnel to provide for reasonable security and preservation of the auditorium and the wide array of capital assets housed within.
• With the aid of paid or non-paid students, maintain all audio, lighting, and scene shop equipment and related equipment.
• Ensure that all mechanical, electrical, and computer systems are in top working condition.
• Schedule and carry out periodic cleaning and preventive maintenance on all systems.
• Make recommendations on capital improvements to the auditorium and related facilities as necessary.
• Oversee capital improvements to the auditorium.
• Assist with direction in the use, maintenance, and inspection of all lighting and sound equipment on all stages, gyms, band, and choir rooms, stadium press boxes, etc., in district schools and facilities.

Communication

• Maintain a positive professional relationship with colleagues, students, parents, and community members.
• Work cooperatively with the campus and district administrators to achieve the overall success of the auditorium and other district stages.

Other

• Assist in planning and administering an annual operating budget for the auditorium and other technical equipment in the district.
• Prepare and publish the Fine Arts Newsletter, highlighting staff and calendar updates.
• Comply with federal and state laws, State Board of Education rules, UIL rules, and board policy in the technical productions area.

SUPERVISORY RESPONSIBILITIES

• Oversee hiring, training, and supervision of student tech workers.

WORKING CONDITIONS

• Tools and equipment used: personal computer and peripherals, standard instructional equipment, technical lighting and sound equipment, other theatre equipment, including but not limited to counterweight fly systems, lifts, and ladders.
• Personal computer or online computer terminal, printer, calculator, and copier.
• Posture: prolonged standing, frequent kneeling, squatting, bending, stooping, pushing, pulling, twisting, and reaching.
• Motion: frequent standing and walking, lifting: regular moderate lifting and carrying 15-44 pounds, may lift and move theatre arts equipment.
• Environment: work inside in office environment or in theatre environment with diminished lighting, occasional work outside on slippery or uneven walking surfaces, occasional exposure to extreme hot and cold temperatures, dust, and electrical hazards, work irregular hours and occasional prolonged hours, frequent district-wide travel.
• Mental demands: maintain emotional control under stress, work prolonged or irregular hours, frequent district and statewide travel.