Absentee Mail Assistant Manager (Administrative Assistant V)

Absentee Mail Assistant Manager (Administrative Assistant V)

Salary

$55,417.02 - $96,979.79 Annually

Location

FX. CTY. GOVERNMENT CENTER, 12000 GOVERNMENT CENTER PKWY., FAIRFAX (EJ32), VA

Job Type

FT Hourly W BN

Job Number

26-01086

Department

Office of Elections

Opening Date

08/01/2026

Closing Date

8/7/2026 11:59 PM Eastern

Pay Grade

S19

Posting Type

Open to General Public

• Description
• Benefits
• Questions

Job Announcement

This position assists in managing the absentee voting operation including voting by mail, absentee voter services, email ballots, emergency absentee voting, and the central absentee precinct under the supervision of the deputy registrar for absentee voting. Ensures compliance with federal and state election laws and state board of elections regulations and directives. Assists in managing absentee voting section workflow. Coordinates Central Absentee Precinct operations. Maintains awareness of election law changes and their impacts on voter requirements and ballot processing procedures. Conducts multiple projects associated with election preparation and processing absentee ballots. Gathers, compiles, and reports data regarding absentee voting and resource management and participates in long-range planning for the absentee voting division. Maintains and uses databases and data analysis software to support the Central Absentee Precinct and other absentee division functions. Assists the absentee voting staff; oversees absentee voting workflows; and maintains the continuity of operations plan with the deputy registrar for absentee voting and during his absence. As a member of the Office of Elections staff, participates in other activities related to voter registration, election operations, and voter outreach on an as-needed basis.

Note: The assigned functional areas of the position include general administration, election operations, customer service, communications and/or training.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s)

CERTIFICATES AND LICENSES REQUIRED:

Must be a registered voter in the state of Virginia or become one within 30 days of hire.

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

PREFERRED QUALIFICATIONS:

• Experience in an elections office, particularly with absentee voting in Virginia

• Experience coordinating operational activities

• Experience communicating with stakeholders and customers in a wide range of professional situations

• Strong organizational and coordination skills

• Proven customer service and communication skills

• Microsoft Office proficiency in Word and Excel to draft correspondence, send emails, and create/work with documents and spreadsheets

• Experience using Airtable and other database/forms applications

• Experience in maintaining records and updating databases

PHYSICAL REQUIREMENTS:

Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), kneeling, reaching, and bending at times. Requires the ability to assemble files, lift, move, push and pull equipment, documents, and supplies up to 40 lbs. Visual acuity is required to read data on a computer monitor, operate keyboard driven equipment and computer, and ability to communicate in person and on the phone. Generally, works in an office environment but may occasionally be required to perform job duties outside of the typical office. Requires ability to work extensive overtime hours under demanding conditions during elections. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

#LI-LD1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees Child Care Center
• Continuous Learning Opportunities

Please click here for a summary of our benefits.

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid

For additional details please visit the Countys benefits webpage.

Non-Merit Positions

• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage

• Flexible Spending Program

• Deferred Compensation

• Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

How many years of full-time equivalent experience do you have providing general administrative support; OR providing administrative support in the assigned functional areas of election operations, customer service, communications and/or training?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

04

Are you a registered voter in the state of Virginia or able to become one within 30 days of employment?

• Yes
• No

05

How many years of full-time equivalent experience do you have working in an elections office?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

06

How many years of full-time equivalent experience do you have participating in or administering absentee by mail voting procedures such as ballot processing?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

07

How many years of full-time equivalent experience do you have working in positions that involve customer/client service?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

08

How many years of full-time equivalent experience do you have maintaining records and updating databases?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

09

How many years of full-time equivalent experience do you have communicating with stakeholders and customers in a professional setting?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

10

How many years of full-time equivalent experience do you have coordinating or overseeing divisional or office operations?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

11

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

12

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

13

Please indicate your level of proficiency with Airtable.

• Beginner (Basic navigation of bases, tables, and views; able to create and edit simple fields; can sort, filter, and group records; comfortable entering and updating data)
• Intermediate (Understands advanced field types such as linked records, lookups, rollups, and formulas; creates multiple view types; collaborates with team members; builds simple automations; able to create basic interface pages)
• Advanced (Designs relational bases with multiple linked tables; writes complex formulas; builds advanced automations with conditional logic and integrations; creates polished interfaces and dashboards; optimizes base structure for scalability and reporting)
• No experience

14

During peak election periods, the appointee to this position will be required to work extensive overtime hours under stressful conditions. Are you willing and able to work overtime hours on an as-needed basis?

• Yes
• No

Required Question

Employer Fairfax County

Address 12000 Government Center Pkwy. Suite 270

Fairfax, Virginia, 22035

Phone 703-324-3311

Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm