Academic Center Administrative Coordinator

Position Details

Position Information

Position Title Academic Center Administrative Coordinator Position Number S213PD Branch Academic Administration Division Academic Adminstration (DIV) Department Academic Center - Jackson Location Jackson FLSA Non-Exempt Job Summary

This position provides administrative and clerical support to the Registrar and other academic center staff. This job seeks to utilize organizational and communication skills, both verbal and written, to effectively and efficiently carry out the operation of the Registrar's office.

About Union University

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation's premier Christian universities.

Essential Job Duties

• Create course schedules for all campuses.
• Coordinate with IT on maintaining course templates.
• Manage changes to published course schedule.
• Assist with formatting, editing, and publishing of undergraduate and graduate catalogues.
• Process Pharmacy remediation sections and registrations.
• Develop Independent Studies, Directed Studies, and Special Studies and notify students of registration process.
• Monitor grade reporting and prepare missing grade report for Registrar.
• Track incomplete grade and In Progress grade reporting. Remind faculty of outstanding documentation and deadlines, report all grade changes to students.
• Examine student academic folders for all potential graduates. Communicate with program directors, coordinators, and students regarding missing documents.
• Supervise all aspects of document imaging, including training personnel outside the Registrar's office how to both scan and view academic documents.
• Coordinate Freed-Hardeman University and University of Memphis Lambuth Campus Cooperative Agreements including record maintenance, correspondence, and communication with appropriate personnel at Freed-Hardeman and The University of Memphis Lambuth Campus.
• Coordinate staff for coverage of front counter.
• Assist with all graduation ceremonies.
• Assist with other duties as assigned.

Other Job Duties Required Qualifications

Must have strong organizational skills and be able to handle confidential material. The candidate must also have strong relational skills and be able work in a fast-paced college environment. Excellent written, verbal, and typing skills are required, with demonstrated proficiency in Word, Excel, Access, and other software applications.

Preferred Qualifications

Preference will be given to applicants with an associate's degree from an accredited college.

Christian Requirement

Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, Core Values, and Statement of Faith, and articulate a Christian worldview in their work and life.

Posting Detail Information

Posting Number S283P Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Optional Documents

• Resume
• Cover Letter
• Other (1)
• Letter of Recommendation (2)
• Letter of Recommendation (3)
• Other (2)