Academic Coordinator

TITLE: DEPT: Heritage University JOB DESCRIPT ION Academic Coordinator Office of Academic Affairs REPORTS TO: Executive Assistant & Operations Lead to the Vice President of Academic Affairs FLSA: SALARY: Non-exempt $36,000 -$46,000 POSITION SUMMARY: The Academic Coordinator is responsible for providing prompt, accurate clerical and technical support to faculty, staff, and students. This position reports to the Office of Academic Affairs and supports the dayto-day administrative functions necessary to administer academic programs. This is an onsite, campusbased position. PRINCIPAL DUTIES AND RESPONSIBILITIES: 1.Upholds the Heritage University Mission Statement.2.Represents Heritage University in the most positive manner with prospective, former, andcurrent students, clients, suppliers, and the community we serve. Interact effectively with adiverse group of faculty, staff, students, and other stakeholders. Handles confidentialinformation with tact, discretion, and in compliance with FERPA regulations. Learns and followsthe operating practices of Heritage University.3.Serves as a point of contact for faculty, students, and visitors, to address or respond to emails orin-person inquiries. High levels of interpersonal skills, diplomacy, and professionalism required.Responsible for an orderly and welcoming office environment, where all visitors are greeted andassisted with a pleasant, professional demeanor. Assist visitors in locating campus resources andservices.4.Under the leadership of the Executive Assistant to the Vice President for Academic Affairs, thisposition provides support and coordinates clerical and administrative duties related to activitiesassigned by department chairs, faculty, and adjunct instructors. Responsibilities include, but arenot limited to:a.Submitting and updating course schedulesb.Managing booklists and textbook orderingc.Collecting and maintaining course syllabid.Processing adjunct and faculty contracts using established systems and proceduresThis position also assists with onboarding new hires in collaboration with the Office of Academic Affairs, ordering supplies, copying, filing, processing paperwork, and distributing incoming and outgoing mail. 5.Provides support and exceptional customer service to students by assisting with questions,providing information, and troubleshooting issues as needed. This includes accessing informationRevised 08/2026 Academic Coordinator Page 1 of 3 BENEFIT PACKAGE (benet eligible is at least .75 FTE) : Health Benets - medical, dental, and visionNo-cost life insurancePaid Time O21 Paid HolidaysMatching 403(b)/Roth Contribuon aer a year of service.Tuion Waiver ProgramAddional plans are available for purchase. This includes AFLAC and addi onal life & ADD insurance.Many other employee engagement programs.APPLICATION INFORMATION AND DEADLINE: Applications should include the following: Cover LetterResumeList of References ( names, addresses & phone numbers of 3 ‐5 current professional references ).HU Employment Application LINK: HU Application Review of applications will begin immediately and will continue until the position is filled. To apply, please email application material to: Humanresources@heritage.edu OR Heritage University Office of Human Resources 3240 Fort Road Toppenish, WA 98948 We thank all applicants for their interest; however, only those selected for an interview will be contacted. Heritage University is an equal opportunity/ equal access/ affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and State laws, regulations, and executive order regarding non-discrimination and affirmative action.