Academic Enrichment and Program Support Coordinator Title IV, Part A - Student Support and Academic Enrichment

EAST

ORANGE

SCHOOL

DISTRICT

East

Orange,

New

Jersey

Academic

Enrichment

and

Program

Support

Coordinator

Title

IV,

Part

A

• Student

Support

and

Academic

Enrichment

Reports

To:

Assistant

Superintendent

of

Curriculum

and

Instruction

or

District

Administrator/Designee

Funding

Source:

Title

IV,

Part

A

• Student

Support

and

Academic

Enrichment,

subject

to

annual

award

and

approved

application

Location:

Districtwide

/

Division

of

Curriculum

and

Instruction,

as

assigned

Job

Summary

The

Academic

Enrichment

and

Program

Support

Coordinator

provides

direct

implementation

support,

professional

learning,

coaching,

family

academic

engagement,

resource

development,

technical

assistance,

and

data-informed

monitoring

for

approved

supplemental

Title

IV,

Part

A

initiatives.

The

Coordinator

strengthens

the

District's

capacity

to

provide

students

with

equitable

access

to

well-rounded

educational

opportunities

and,

when

included

in

the

approved

Title

IV-A

application,

supports

safe

and

healthy

students

and

the

effective

use

of

technology.

The

position

is

programmatic

in

nature

and

is

designed

to

improve

program

quality,

staff

capacity,

family

access,

participation,

and

measurable

outcomes.

The

Title

IV-A-funded

portion

of

the

position

must

directly

support

activities

included

in

the

District's

approved

Title

IV-A

plan;

general

district

administration,

unrelated

grant

work,

or

services

required

to

be

provided

with

State

or

local

funds

may

not

be

charged

to

Title

IV-A.

Core

Responsibilities

1.

Program

Implementation

&

Fidelity

• Coordinate

implementation

calendars,

start-up

supports,

staff

resources,

communication

routines,

and

problem-solving

assistance

for

approved

supplemental

Title

IV-A

programs.

• Verify

that

implementation

remains

aligned

with

approved

goals,

target

populations,

program

design,

intended

outcomes,

and

the

District's

approved

Title

IV-A

application

and

budget.

2.

Professional

Learning,

Coaching

&

Technical

Assistance

• Design

and

facilitate

training,

coaching,

and

technical-assistance

sessions

for

teachers,

program

staff,

school

leaders,

afterschool

personnel,

and

approved

partners.

• Ensure

professional

learning

is

connected

to

an

approved

Title

IV-A

activity

and

documented

through

agendas,

materials,

attendance,

and

follow-up

evidence.

3.

Academic

Enrichment

&

Student

Access

• Support

approved

programs

that

expand

student

access

to

well-rounded

educational

opportunities,

including

academic

enrichment,

STEM/computer

science

and

CTE

connections,

arts

and

music,

world

languages,

accelerated

learning,

college

and

career

readiness,

financial

literacy,

digital

literacy,

interdisciplinary

learning,

civics/social

studies,

environmental

education,

and

other

activities

permitted

under

the

approved

Title

IV-A

plan.

• When

included

in

the

approved

District

plan,

support

safe

and

healthy

student

activities

and

effective-use-of-technology

initiatives,

including

professional

learning,

personalized

learning,

blended

learning,

and

related

instructional-technology

supports.

4.

Family

&

Community

Academic

Engagement

• Plan

and

support

family-learning

opportunities

and

accessible

resources

that

help

parents

and

caregivers

understand

and

access

approved

enrichment,

technology,

college/career,

and

student-support

opportunities.

• Coordinate

with

community

organizations,

colleges,

employers,

and

other

partners

when

partnerships

advance

an

approved

Title

IV-A

objective.

5.

Resource

&

Implementation

Tool

Development

• Develop

program

guides,

training

materials,

family

resources,

implementation

checklists,

toolkits,

templates,

and

communication

supports

necessary

to

carry

out

approved

Title

IV-A

activities.

• Ensure

materials

are

tied

to

program

implementation

and

do

not

constitute

unrelated

general

district

administrative

work.

6.

Participation,

Access

&

Equity

Monitoring

• Track

student

and

family

participation,

staff

training,

program

access,

implementation

milestones,

and

other

approved

measures.

• Identify

gaps

in

access

or

participation

and

recommend

programmatic

adjustments

consistent

with

the

District's

needs

assessment

and

approved

Title

IV-A

objectives.

7.

Data-Informed

Continuous

Improvement

&

Evaluation

• Collect

and

summarize

implementation

and

outcome

data,

stakeholder

feedback,

and

evidence

of

progress.

• Prepare

periodic

program

summaries

and

recommendations

to

support

evaluation

of

Title

IV-A

activities

and

continuous

improvement.

8.

Stakeholder

Consultation

&

Coordination

• Support

ongoing

consultation

and

coordination

with

educators,

school

leaders,

students,

families,

community

partners,

and

other

appropriate

stakeholders

in

connection

with

Title

IV-A

planning

and

implementation.

• Maintain

evidence

of

consultation

when

assigned.

9.

Compliance

Documentation

&

Internal

Controls

• Maintain

complete,

timely,

and

auditable

records

demonstrating

what

work

was

performed,

which

approved

Title

IV-A

objective

benefited,

who

was

served,

when

services

occurred,

and

what

evidence

was

produced.

• Cooperate

with

program,

fiscal,

payroll,

and

audit

staff

to

support

monitoring,

reconciliation,

and

accurate

documentation

of

personnel

charges.

10.

Program

Development

&

Continuous

Improvement

• Use

participation,

access,

implementation,

outcome,

and

stakeholder-feedback

data

to

recommend

program

improvements

and

implementation

adjustments.

• Support

documentation

of

objectives,

intended

outcomes,

participation

measures,

implementation

evidence,

and

periodic

evaluation

of

effectiveness.

11.

Professional

Responsibilities

• Remain

current

with

applicable

ESSA

Title

IV-A

requirements,

NJDOE

guidance,

District

procedures,

and

Federal

grant

requirements

relevant

to

assigned

program

duties.

• Attend

required

trainings,

meetings,

and

conferences

associated

with

approved

Title

IV-A

activities.

• Perform

other

duties

only

when

they

are

consistent

with

the

approved

Title

IV-A

program

or

are

separately

assigned

and

funded

from

an

appropriate

non-Title

IV-A

source.

Title

IV-A

Compliance

Safeguards

• Direct

program

benefit:

Each

Title

IV-A-funded

activity

must

directly

benefit

an

approved

Title

IV-A

program,

service,

or

intended

participant

group

and

be

supported

by

the

District's

approved

application

and

budget.

• Necessary,

reasonable,

and

allocable:

Salary,

benefits,

travel,

supplies,

services,

and

other

costs

associated

with

the

position

must

be

necessary

and

reasonable

for

the

Federal

award

and

allocated

according

to

the

relative

benefit

received.

• Supplement,

not

supplant:

Title

IV-A

funds

may

not

replace

State

or

local

funds

that

would

otherwise

support

the

same

authorized

activity.

• Personnel

documentation:

Salary

and

wage

charges

must

be

supported

by

District

records

that

accurately

reflect

the

work

performed.

Split-funded

duties

must

be

allocated

on

a

reasonable,

documented

basis

consistent

with

actual

work

and

District

procedures.

• Administrative-cost

protection:

The

position

is

structured

primarily

as

direct

program

implementation/support.

Any

general

Title

IV-A

administrative

activity

must

be

separately

identified,

allowable,

budgeted,

and

monitored

within

applicable

NJDOE

administrative-cost

limits.

• Approved-period

and

budget

control:

Work

charged

to

the

grant

must

occur

within

the

applicable

period

of

performance

and

approved

budget

unless

an

authorized

exception

applies.

• No

cross-charging:

Costs

may

not

be

charged

to

Title

IV-A

for

work

benefiting

unrelated

grants,

programs,

or

general

district

operations.

Split-funded

duties

require

documented

cost

allocation.

Required

Audit

Evidence

/

Work

Products

• Annual

Title

IV-A

work

plan

cross-walked

to

the

approved

ESSA

application,

needs

assessment,

program

objectives,

schools/participants

served,

and

budgeted

activities.

• Implementation

calendars;

agendas;

sign-in/attendance

records;

coaching

and

technical-assistance

logs;

training

materials;

resource

guides;

family-engagement

materials;

and

partnership

documentation.

• Participation

data,

outreach

records,

implementation

checklists,

surveys,

feedback

summaries,

dashboards,

and

periodic

outcome/progress

reports.

• Personnel

activity/effort

records

and

supervisor

certifications

required

by

District

procedure

to

substantiate

salary

and

benefit

charges

to

Federal

awards.

• Cost-allocation

support

when

duties

benefit

more

than

one

Federal

award,

non-Federal

activity,

cost

objective,

or

funding

source.

• Documentation

of

corrective

actions

or

implementation

adjustments

made

in

response

to

program

data,

monitoring

findings,

stakeholder

feedback,

or

identified

compliance

concerns.

Qualifications

• Bachelor's

degree

from

an

accredited

college

or

university;

master's

degree

in

education,

curriculum/instruction,

educational

leadership,

program

administration,

or

a

related

field

preferred.

• New

Jersey

educational

certification,

administrative/supervisory

credential,

or

other

credential

appropriate

to

the

assignment,

if

required

by

law,

regulation,

or

Board

policy.

• Experience

in

K-12

education,

curriculum/program

implementation,

professional

learning,

academic

enrichment,

student

support,

family

engagement,

or

a

closely

related

area.

• Knowledge

of

ESSA

federal

programs

and

Title

IV-A

preferred,

including

the

ability

to

apply

grant

requirements

to

day-to-day

program

implementation

and

documentation.

• Demonstrated

ability

to

facilitate

professional

learning,

coordinate

multiple

initiatives,

develop

practical

resources,

analyze

participation/outcome

data,

and

communicate

effectively

with

diverse

stakeholders.

• Ability

to

maintain

accurate,

organized,

audit-ready

records

and

comply

with

District

fiscal,

procurement,

payroll,

data

privacy,

and

records-management

procedures.

• Proficiency

with

common

productivity,

data,

presentation,

communication,

and

educational

technology

tools.

Performance

Responsibilities

/

Evaluation

Criteria

• Approved

Title

IV-A

initiatives

are

supported

according

to

the

District

implementation

calendar

and

documented

work

plan.

• Staff

training

and

technical

assistance

are

delivered,

documented,

and

responsive

to

identified

program

needs.

• Family/community

engagement

supports

are

accessible,

connected

to

approved

program

objectives,

and

documented.

• Participation,

access,

implementation,

and

outcome

data

are

maintained

and

used

to

recommend

improvements.

• Required

Title

IV-A

records

are

complete,

accurate,

timely,

and

sufficient

to

demonstrate

allowability,

allocability,

and

program

benefit.

• Any

split-funded

work

is

supported

by

accurate

personnel

documentation

and

cost

allocation

consistent

with

actual

work

performed.

• Program

implementation

remains

within

the

approved

Title

IV-A

scope

and

does

not

drift

into

unrelated

general

district

administration.

Additional

Requirements

• Criminal

history

background

check

(N.J.S.A.

18A:6-7.1).

• Compliance

with

the

New

Jersey

First

Act

(N.J.S.A.

52:14-7).

• Ability

to

perform

essential

functions

with

or

without

reasonable

accommodation.

PHYSICAL

ABILITIES

AND

WORKING

CONDITIONS

OF

CONTINUED

EMPLOYMENT

The

Physical

Abilities

and

Other

Conditions

of

Continued

Employment

listed

in

this

section

are

representative

but

are

not

intended

to

provide

an

exhaustive

list

of

Physical

Abilities

and

Other

Conditions

of

Continued

Employment

which

may

be

required

of

this

position.

The

East

Orange

School

District

encourages

persons

with

disabilities

who

are

interested

in

employment

in

this

class

and

need

reasonable

accommodations

to

contact

the

Division

of

Labor

Relations

and

Employment

Services.

Vision:

(which

may

be

corrected)

to

read

small

print;

view

a

computer

screen

for

prolonged

periods

Hearing:

(which

may

be

corrected)

to

answer

telephones

and

tolerate

exposure

to

noisy

conditions

Speech:

to

be

understood

in

face-to-face

communications;

to

speak

with

a

level

of

proficiency

and

volume

to

be

understood

over

a

telephone

Upper

Body

Mobility:

use

hands

and

fingers

to

feel,

grasp,

and

manipulate

small

objects;

manipulate

fingers,

twist

and

bend

at

wrist

and

elbow;

extend

arm

to

reach

outward

and

upward;

use

hands

and

arms

to

lift

objects;

turn,

raise

and

lower

head

Strength:

moderate

to

heavy

lifting,

pushing,

pulling

or

carrying

is

occasionally

required;

to

lift,

push,

pull

and/or

carry

objects

which

weigh

as

much

as

15

pounds

on

a

frequent

basis;

ability

to

walk

frequently

Environmental

Requirements:

encounter

constant

work

interruptions;

work

cooperatively

with

others;

work

independently;

work

indoors

Mental

Requirements:

read,

write,

understand,

interpret

and

apply

information

at

a

moderately

complex

level

essential

for

successful

job

performance;

math

skills

at

a

high

school

proficiency

level;

judgment

and

the

ability

to

process

information

quickly,

learn

quickly

and

follow

verbal

procedures

and

standards;

give

verbal

instruction;

rank

tasks

in

order

of

importance;

copy,

compare,

compile,

and

coordinate

information

and

records

Application

Procedure

Interested

applicants

must

submit

an

application

and

supporting

credentials

through

the

district's

online

application

system:

https://www.applitrack.com/eosd/onlineapp/

Selection

Process

1.

Review

of

application

and

credentials

2.

Interview

with

district

administration

3.

Recommendation

to

the

Superintendent

4.

Final

appointment

by

the

East

Orange

Board

of

Education

in

accordance

with

Board

policies

Terms

of

Employment

and

Evaluation

Terms

of

employment,

work

year,

salary,

benefits,

and

employment

classification

shall

be

established

by

the

East

Orange

Board

of

Education

and

applicable

law,

policy,

collective

bargaining

agreement,

or

employment

contract.

The

position

is

grant-funded

to

the

extent

charged

to

Title

IV-A

and

is

contingent

upon

continued

availability

of

funds,

inclusion

in

the

approved

Title

IV-A

application/budget,

and

ongoing

allowability

of

assigned

duties.

Performance

shall

be

evaluated

by

the

designated

District

administrator

in

accordance

with

Board

policy

and

applicable

District

procedures.

Term

of

Employment:

As

established

by

the

East

Orange

Board

of

Education

and

applicable

employment

classification

or

agreement.

Salary:

As

established

by

the

East

Orange

Board

of

Education

and

applicable

salary

guide;

continued

Title

IV-A

funding

is

contingent

upon

grant

availability

and

allowability.

Compliance

Authority

This

job

description

is

intended

to

operate

in

conjunction

with,

and

does

not

replace,

the

District's

approved

ESSA

Consolidated

Grant

Application,

Title

IV-A

needs

assessment

and

stakeholder

consultation,

Board

policies,

fiscal

procedures,

and

State/Federal

grant

requirements.

Key

authorities

include

ESEA,

as

amended

by

ESSA,

Title

IV,

Part

A

• Student

Support

and

Academic

Enrichment;

2

C.F.R.

Part

200,

including

Sections

200.403,

200.405,

and

200.430;

applicable

NJDOE

Title

IV-A

guidance;

and

East

Orange

School

District

fiscal,

procurement,

payroll,

internal-control,

and

records-retention

procedures.

Equal

Employment

Opportunity

The

East

Orange

School

District

is

an

Equal

Opportunity

Employer

and

does

not

discriminate

on

the

basis

of

race,

color,

religion,

sex,

gender

identity,

sexual

orientation,

national

origin,

disability,

or

any

other

protected

classification.

Approved

by

the

East

Orange

Board

of

Education:

__

revised

__