Administrative Skills, Analysis Skills, Board Meeting, Calendar Management, Content Development, Content Management, Continuous Improvement, Data Analysis, Decision Support, Documentation, Executive Assistant Skills , Leadership, Lift/Move 20 Pounds, Marketing, Meeting Minutes, Newsletter, Operational Communications, Operational Support, Organizational Skills, Performance Analysis, Performance Metrics, Physical Demands, Plan Meetings, Project/Program Coordination, Reporting Dashboards, Schedule Development, Social Media, Systems Maintenance, Willing to Travel
Academic Operations & Communications Coordinator
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.
Qualifications:
- Education/Certification: Bachelor's degree in a related field preferred; however, a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree.
Experience:
- Minimum of four years of administrative support experience for campus or central office departments in an educational environment.
Major Responsibilities and Duties
Academic Operations & Scheduling
- Coordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional events
- Schedule and organize academic team meetings, campus visits, and board-related activities
- Ensure alignment between district calendar, academic initiatives, and key milestones
Communications & Marketing
- Manage and create content for social media platforms to highlight academic initiatives and campus successes
- Develop and distribute newsletters for internal and external stakeholders
- Support district marketing efforts in collaboration with leadership
Board & Executive Support
- Prepare BoardBook materials, presentations, and supporting documentation for board meetings
- Provide logistical and administrative support for academic board activities
- Assist in the coordination of executive-level communications and reporting
- Assist with Board meeting preparation and minutes documentation
- Ensure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.
Data Analysis & Reporting
- Collect, analyze, and present academic and operational data to support decision-making
- Create dashboards, reports, and visual presentations for leadership
- Monitor key performance indicators and support continuous improvement efforts
Presentation & Content Development
- Design high-quality presentations for professional development, board meetings, and leadership updates
- Support the creation of training materials and academic resources
Administrative Support
- Provide general administrative support to the academic team, including documentation, correspondence, and project coordination
- Maintain organized systems for files, reports, and communication records
- Assist with special events and tasks.
- Fulfill other duties as required.
Working Conditions: Mental Demands/Physical Demands/Environmental Factors
Working with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.
Work Schedule: The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.
Equipment Used: Personal computer, printer, copiers, fax machine, and calculator.