Academic Scheduler I

Posting Details

Position Information

Position Title Academic Scheduler I Requisition Number SCA00872 General Description

The Academic Scheduler I utilizes the College's designated system to reserve classrooms for meetings and events; supports maintenance of the course catalog and room inventory; schedules credit classes and final exams; and provides back-up scheduling for non-credit as needed. The Academic Scheduler I works collaboratively and under the direction of the Academic Scheduler II to ensure timely and accurate system additions or changes to curricula and courses; supports maintenance of course and program level prerequisites; and supports acquisition of accurate academic information for the College catalog and other publications. The Academic Scheduler I supports the implementation and/or maintenance of all College ERP systems such as DegreeWorks; Banner, 25Live, etc.).

College Intro

Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

Specific Responsibilities

• Under the direction of the Academic Scheduler II, maintain the term master schedule by creating, changing, and canceling catalog and section level courses and classes in an accurate and timely manner consistent with divisional goals and objectives, while maintaining and ensuring the quality and integrity of all related data.
• Assign credit classes, final exams, and events to instructional spaces. Provide backup scheduling of non-credit classes as needed.
• Ensure that faculty room assignments comply with Americans with Disabilities Act (ADA) accommodations approved by the College's Equal Education and Employment Office.
• Engage in ongoing systems maintenance and implementation of scheduling optimization tools as directed.
• Complete projects and process requests while meeting competing and fixed deadlines which correspond to the College's registration cycles.
• Support the monitoring of enrollment throughout the registration cycle by producing and distributing reports as requested.
• At the Catalog and Section levels, support the maintenance of course fee data and course prerequisite/corequisite requirements using the College-approved system; use third-party reporting tools on an ongoing basis to ensure the accuracy of this data.
• Support the Scheduler II in efforts to ensure the functional and efficient use of instructional space, and assist in the development of reports to aid in the management and oversight of academic space utilization for all campus locations.
• Support monitoring of the impact of section changes to determine the effects on other modules, including Financial Aid, Records and Registration, Admissions and Faculty Load.
• Under the direction of the Academic Scheduler II, work to identify issues and recommend improvements in systems and operations that impact students and faculty.
• Deliver quality customer service to both internal and external constituents in a timely, professional, helpful, and courteous manner.
• Other duties as assigned.

Minimum Qualifications

• Associate's degree required. Any and all degrees must be from a recognized institutional accreditor.
• Experience in an academic environment with academic scheduling skills utilizing technical software required.
• Demonstrated ability to be highly organized with the ability to effectively prioritize tasks in order to meet deadlines and produce consistently accurate and detailed work required.
• Excellent administrative and organizational skills required.
• Computer proficiency utilizing MS Word and Excel required.
• Experience utilizing an enterprise-wide information system required.
• Ability to work extended hours, when needed, is required.
• Demonstrated ability to exercise good judgment in evaluating situations and making assessments for decisions required.
• Strong attention to detail required.
• Excellent verbal and written communication skills, ability to work both independently as well as collaboratively required.
• Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.

Preferred Qualifications

• Bachelor's degree preferred.
• Previous experience supporting credit/non-credit educational curricula and programs preferred.
• Knowledge of class scheduling models and utilization reporting preferred.
• Experience utilizing Banner preferred.
• Experience using a degree audit system, such as Degree Works, preferred.

Work Location Main Campus Benefits Summary

Benefits:

"Success Starts Here" at Community College of Philadelphia. We recognize that our success as a college and the success of our students starts with our employees. Our employees are vital to our success. Our total compensation package includes a comprehensive offer of benefits that are unrivaled by most.

Full-time faculty and staff benefits include:

• College-paid medical, dental, drug, life and disability insurance
• Tuition remission (for classes at the college)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution with employee contribution 5%
• Flexible spending accounts
• Paid vacation, holiday and personal time
• Partial remote work schedule for remote work eligible positions

Additional College benefits:

• Winter break: 1 week around the third week in December and New Years
• Spring Break: 1 week in March
• Summer Hours: 4-day work week (closed on Fridays) from the 2nd week in May through the 3rd week in August

For More information about the College benefits and eligibility based on employee class, please visit:https://www.myccp.online/human-resources/benefits-eligibility

Salary Grade or Rank 1 Min Salary/Hourly Rate $ 41,208 Max Salary/Hourly Rate $ 67,993 Job Posting Open Date 12/15/2025 Job Posting Close Date Type of Position Administrator Job Category Employment Status Full-Time Special Instructions to Applicants

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

• Names and contact information of 3 professional references OPTIONAL

Applicants must be legally eligible to work in the U.S.

Community College of Philadelphia is an Affirmative Action, Equal Opportunity and Equal Access Employer. The College encourages applications from individuals from traditionally underrepresented groups.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• No Response

• High School/GED

• Associates Degree

• Bachelor's Degree

• Master's Degree

• Doctorate

• Other

• • Do you have experience in an academic environment with academic course scheduling skills utilizing technical software?

• Yes

• No

• • Do you have previous experience supporting credit/non-credit educational curricula and programs?

• Yes

• No

• • Do you have knowledge of class scheduling models and utilization reporting?

• Yes

• No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• References