Academic Secretary

Position Title:

Academic Secretary

Position Type:

Regular

About the Role:

The academic secretary maintains the electronic database and paper records for the Upward Bound Program. They keep accurate books of program accounts and reconcile the program's purchasing each month. They publish newsletters, brochures, and grant materials. They complete forms, memoranda, and requests to sustain daily operations of the program. They serve as a receptionist to visitors. Check and update social media weekly.

Description of Duties:

• Initiate paperwork for ensuring personnel hires, purchasing supplies and equipment, travel authorizations. Use Workday for these processes.
• Reconcile the program's purchases and record-keeping (stipends, credit cards, etc).
• Update the program's database and improve the program's documents.
• Use of computer and knowledge of Microsoft Software for program essentials
• Maintain filing system in hard copy and electronic forms
• Assist Program Director in preparation for budget and federal annual reporting processes. Assist with auditing processes and tracking alumni.
• Checking and responding to emails about program
• Update calendars for staff members and help with the initiation of activities for the program. Occassionally making reservations on and off campus.
• Maintain office supplies and inventory
• Open and Distribute Mail
• Create infographics for the Program for social media posts and publications

Requirements:

• High School Diploma/GED is required but some college to a college degree is preferred.

• Two years of related work or experience is preferred

Posted Salary:

Work Environment & Physical Demands: