Academic Services Administrative Assistant

Academic Services Administrative Assistant

Salary

Depends on Qualifications

Location

Main Campus - Portales, NM

Job Type

Full time permanent

Job Number

2026-00165

Department

Academic Affairs

Division

Academic Services

Opening Date

09/16/2026

• Description
• Benefits

Position Overview

Position Summary:

Under limited supervision, perform a variety of office support functions on a regular basis, including composing and processing a variety of standard documents and correspondence, maintaining records, coordinating the flow of documents, and scheduling calendar items and events.

Requirements

Duties and Responsibilities:

• Perform a range of operational support activities and serve as a liaison with other departments on administrative and/or operational matters
• Answering and directing phone calls, and maintaining the office Academic Services Outlook email and calendar
• Greet and direct visitors and, when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the programs, accept, screen, and route communications, and maintain a log of inquiries
• Monitor departmental budget(s) and perform routine record keeping duties
• Support academic committees assigned, including verifying submitted documents, coordinating the flow of documents and scheduling, attending meetings, recording the official minutes, and maintaining documentation.
• Operate a personal computer to enter data, compile and type reports, and prepare letters and general correspondence
• Order, stock, and distribute office supplies
• Participate in cross-training within the office and in other Academic Affairs offices, including Academic Affairs, Graduate School, and International offices.
• Perform data entry in the Banner system, DegreeWorks, and in other electronic platforms that support catalog (Undergraduate and Graduate) and curriculum revision processes.
• Assist with the implementation of special events and initiatives (on/off campus)
• Regular and predictable attendance is required
• Perform other related duties as assigned

Minimum Job Requirements:

• High school diploma or GED certificate
• At least six months of job experience in a professional office environment

Knowledge, Skills, and Abilities:

• Applicant must be proficient in Microsoft Office Suite (i.e., Word, Excel, Teams, PowerPoint, Outlook, etc.)
• Experience using Adobe Creative Suite, including InDesign is preferred
• Experience using ENMU software programs is preferred (i.e., Navigator/SSB Banner and Argos)
• Knowledge of ENMU's policies, programs, and academic structure
• Knowledge of the general format, content, and use of the university's catalogs
• Knowledge of office management policies, methods, and procedures
• Strong interpersonal and communication skills and the ability to work professionally and effectively with a wide range of constituencies in a diverse community
• Ability to establish and maintain cooperative working relationships with faculty, administrators, and others
• Strong organizational skills, including organization and tracking of projects and maintaining organization of electronic files.
• Ability to meet deadlines while working in an environment of constant change
• Ability to perform routine and moderately complex clerical tasks accurately
• Ability to research community colleges and identify contacts at programs
• Ability to understand and convey procedures and regulations established
• Ability to maintain confidentiality of records and information
• Ability to communicate effectively, both orally and in writing
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude

Working Conditions

Physical Demand and Working Conditions:

• Work is performed during normal work hours (Monday through Friday, 8 a.m. to 5 p.m.). On occasion, the job may require some evening or weekend hours.
• Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, as well as physical demands and working conditions. This is not necessarily an all-inclusive listing.

Additional Information

Application Review Date:

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

ENMU uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.

Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu