ACADEMIC SERVICES ANALYST

San Jose Evergreen Community College District

San Jose, CA

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JOB DETAILS

SALARY

$10–$22 Per Hour

SKILLS

Administrative Skills, Analysis Skills, Annuities, Communication Skills, Compensation and Benefits, Computer Software, Cost Estimates, Data Collection, Data Entry, Database Administration, Diversity, Documentation, Editing, English Language, Federal Laws and Regulations, Flexible Spending Accounts, Funding, Government Regulations, Graphics, Health Plan, Human Resources, Keyboards, Life Insurance, Mathematics, Medical Conditions, People Management, Presentation/Verbal Skills, Procurement Planning, Regulations, Regulatory Requirements, Reporting Skills, Research Skills, Software Administration, Spreadsheets, State Laws and Regulations, Statistics, Student Services, Team Player, Technical Support, Training/Teaching, Training/Teaching Curriculum, University/School Regulations, Word Processing, Writing Skills

LOCATION

San Jose, CA

POSTED

Today

Position Details

Position Information

Opportunity Type
CLASSIFIED EMPLOYMENT OPPORTUNITY

Position Title
ACADEMIC SERVICES ANALYST

Posting Number
S2618

Close/First Review Date
04/05/2026

Department
Counseling

Work Location
Evergreen Valley College

Position Status
Full Time

Salary Range
$104,847 - $127,885 Annual Salary (Range 120: ClassifiedSalary Schedule Fiscal Year 2025-2026). Starting placement is generally at Step 1.

Benefits Summary

In addition to the salary, this position qualifies for the choice of one of the District's excellent Health Benefits and Welfare plans, which the premium cost is 100%paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision (VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP).

In addition, the District contributes an additional 26.81% of the employee's salary towards an eligible employee's pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).

Classified employees also earn 10 to 22 days per year of vacation (based on years of service), and up to 12 sick leave days (pro-rated for less than full-time positions). There are currently 20 paid holidays.

Position Description

POSITION SUMMARY

The Academic Services Analyst reports to the Dean of Student Services at Evergreen Valley College. The work schedule is 12 months per year; 40 hours per week; Monday - Friday; 8:00 a.m. - 5:00 p.m.

The Academic Services Analyst position is grant funded and contingent upon yearly funding.

This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under the direction of Vice President, Student Affairs or assigned administrator, the Academic Services Analyst performs a variety of specialized duties related to articulation and curriculum functions and services; provides a variety of technical and analytical support to facilitate the transfer of students to other universities and colleges; participates in the development, maintenance, and dissemination of formal written articulation and transfer agreements with colleges, universities, and statewide agencies; and serves as a liaison between the Articulation Officer and other District departments and divisions and statewide academic agencies and institutions.

KEY DUTIES AND RESPONSIBILITIES

1. Supports and participates in various aspects of curriculum development and maintenance meetings. Serves as a technical resource for committee proceedings dealing with course and program articulation.

2. Collects information from faculty and other resources and participates discussion leading to recommendations for certificates and degrees. Makes corrections and amendments to outlines describing degree/certificate requirements from faculty instructions, and prepares final documents for committee approval.

3. Assists in updating degrees, certificates, and program proposals and prepares final documents for committee approval, ultimately state approval.

4. Reviews, enters, and maintains database of new certificates, degrees, programs, and major descriptions, and modifications to existing certificates, degrees, programs, and major descriptions.

5. Compiles information and prepares reports for students, counselors, other two and four year colleges, and educational systems. Reports all changes to existing courses to the state by way of data entry to a state-wide automated curriculum system.

6. Initiates, develops and disseminates written approved course articulation for general education/breadth requirements, major preparation, course-to-course and transferable units/courses with the CSU, UC system schools, and other in-state or out-of-state colleges and universities to ensure that supporting documentation is available.

7. Serves as a lead in development processes in establishing, coding, maintaining, and reporting of curriculum to the All College Curriculum Committee (ACCC).

8. Researches and interprets curriculum policies and regulations; provides guidance to college administration, faculty and staff for curriculum development, approval, modification and implementation of college curriculum.

9. Analyzes four year college course descriptions and outlines by researching catalogues, course outlines and other information to develop and submit written recommendations for course-to-course matches. Prepares articulation agreements with other colleges that describe the course equivalencies.

10. Develops and monitors a computerized articulation system making information easily accessible to students, staff and faculty.

11. Act as a lead in substantive projects and represents the College in efforts to address statewide initiatives and projects with appropriate institutional programs.

12. Independently leads and takes charge of collecting data and producing program and curriculum data for college/state reports.

13. Prepares and delivers written academic and program information to new and transferring students.

14. May assist with editing content for the College's course catalog. Conducts research of prior descriptions, precedent, standards for transferability, and other colleges to support course content language.

15. Assists counseling faculty in the review of articulation issues and assists in the resolution of student transfer problems.

16. Perform other related duties as assigned.

Knowledge of:

1. Degrees, certificates, and academic majors offered by the College and District.

2. Curriculum development process and the guidelines and procedures used in the curriculum articulation process for two and four year colleges.

3. California community college regulations and requirements including general education, major, program, and graduation requirements.

4. Computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom databases.

5. Sufficient math skill to interpret statistics and perform a full range of arithmetic calculations.

6. Proper English usage, grammar, spelling, and punctuation.

7. Interpersonal skills using tact, patience and courtesy.

8. Principles and practices of supervision and training.

Skills and Ability to:

1. Read, analyze and interpret information on a course and program descriptions, technical procedures and governmental regulations.

2. Analyze, compare, and disseminate college course content from multiple colleges

3. Interpret statistics and perform a full range of arithmetic calculations.

4. Write reports, correspondence and informational materials.

5. Communicate effectively both orally and in writing.

6. Interpret statistics and perform a full range of arithmetic calculations.

7. Establish and maintain cooperative and effective working relationships with others.

8. Train and provide work direction to others.

9. Work independently with little supervision; prioritize work and meet schedules.

Required Qualifications

EDUCATION AND EXPERIENCE
1. Bachelor's degree from an accredited institution.

2. Three years of increasingly responsible administrative and programmatic experience in an educational institution preferably in curriculum, articulation, or transfer-related functions.

3. At least one year of experience in articulation function in an education institution.

District's Diversity

Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications

Foreign Degree

For positions that require a degree or coursework:

Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.

All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.

Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

WORKING CONDITIONS

Environment:

1. Typical office environment.

2. Constant interruptions and frequent interaction with students, staff and the public.

Physical Demands:

1. Dexterity of hands and fingers to operate a computer keyboard.

2. Sitting or standing for extended periods of time.

3. Hearing and speaking to exchange information in person or on the telephone.

4. Light lifting of materials.

5. Reaching to file and retrieve records.

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of Spring 2024, with enrollment of approximately 15,655 students per semester, and an extremely diverse student population (Hispanic/Latino 45.20%, Black/African-American 3.45%, Asian/Pacific Islander 31.70%, American Indian/Native American 0.36%, White/Caucasian 12.76%) attaining educational goals reflecting 56% - Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 43.9% Latinx, 25.3% Asian/Pacific Islander, 4.2% Black/African American, 0.3% American Indian/Native American, 17.9% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Important Information

EQUAL OPPORTUNITY EMPLOYER STATEMENT:

San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT:

Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website:
District Website: www.sjeccd.edu

APPLICATION PROCEDURES:
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.

1. A completed online San José-Evergreen Community College District APPLICATION.

2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).

3. A current RESUME/CURRICULUM VITAE

4. TRANSCRIPT - (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.

OTHER APPLICANT INFORMATION:

1. Only complete application materials will be considered. No exceptions.

2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.

3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

4. Application materials become the property of the District and will not be returned or duplicated.

5. Travel expenses to attend the interview are the responsibility of the candidate.

6. Meeting the minimum qualifications does NOT assure an interview.

7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:

Academic Credentials Evaluation Institute, Inc.
Website:

Education Records Evaluation Services
Website: www.eres.com

International Education Research Foundation
Website:

World Education Services
Website: www.wes.org

About the Company

San Jose Evergreen Community College District

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