Academic Services Lead, College of Letters & Science Deans Office

Position Details

Position Information

Announcement Number STAFF - VA - 26410 For questions regarding this position, please contact:

Katie Sutich

Assistant to the Dean

(406) 994-3065

katie.sutich@montana.edu

Classification Title Admin Assoc IV Working Title Academic Services Lead, College of Letters & Science Dean's Office Brief Position Overview

The Academic Services Lead is a vital member of the College of Letters and Science (CLS) Dean's Office staff with a multi-faceted and dynamic position. This person coordinates the student services for CLS and provides high-level administrative assistance to the College's Dean team. Excellent customer service and professional representation of the College and MSU are required to successfully interact with an assortment of constituents.

Position Number 4M1088 Department Dean of Letters & Science Division College of Letters & Science Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $24.04 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

The Academic Services Lead (ASL) is responsible for coordinating all programmatic student support activities of the Dean's Office and providing high-level administrative support to the College's Dean team. The ASL must have appropriate knowledge of both CLS and MUS policies and procedures, as well as the ability to handle sensitive, confidential, and emergency situations effectively.

Duties and Responsibilities

• Provides outstanding front-line customer service to internal constituents (students, faculty, and staff) and external constituents (parents, prospective students, alumni, and donors), following up on inquiries to the Dean's Office to ensure timely and accurate resolution.
• Serves as backup for Assistant to the Dean and Business Operations Manager.
• Provides high-level administrative support to the College's Dean team.
• Supports the CLS Student Ambassador program.
• Collects, processes, and distributes student programmatic and academic forms (e.g., suspension appeals, GARC, CERC, and add/drop forms) at the college level.
• Partners with the Assistant Dean, University Communications, and CLS departments to support and coordinate college- and university-wide student recruitment and retention initiatives, as well as CLS events and communications.
• Coordinates and oversees CLS student and Dean's Office events and meetings, including fall and spring commencement, MSU Fridays, orientation, the Kopriva Seminar Series, Homecoming Awards, and the annual CLS Awards Ceremony; manages logistics such as venues, catering, invitations, and coordination with sponsoring departments.
• Manages CLS awards and recognition processes, including faculty, staff, and student awards, scholarships, research grants, College awards, and University-level recognitions; distributes award announcements, collects and organizes nominations, facilitates committee review, and communicates decisions to recipients.
• Coordinates and provides administrative support for the CLS Curriculum Committee.
• Provides support and communicates policies and procedures to CLS academic service staff across departments; assists with onboarding and training of Academic Service Coordinators (ASCs); and organizes and schedules Student Academic Success meetings to determine agendas and projects.
• As appropriate, meets with students to provide information about student support resources in the College and on campus.
• Supports the American Studies and Women's Gender and Sexuality Studies programs.

Required Qualifications - Experience, Education, Knowledge & Skills

• Bachelor's degree and progressively responsible customer service and administrative support experience, or an equivalent combination of relevant education and experience.
• Demonstrated experience working cooperatively and diplomatically while providing high-level customer service to a wide range of clientele in an office setting.
• Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with a high degree of accuracy.
• Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.

Preferred Qualifications - Experience, Education, Knowledge & Skills

• Demonstrated experience working in an academic environment.

The Successful Candidate Will

• Possess excellent written and verbal communication skills.
• Maintain respectful working relationships with students, staff, faculty, business professionals, and the broader community.
• Be detail-oriented.
• Consistently exercise initiative and good judgment.
• Independently organize and prioritize multiple workloads and responsibilities in an ever-changing work environment.
• Possess the ability to keep thorough records.
• Maintain confidentiality of records and information.
• Be able to communicate effectively with employees and the public in person, by email, and on the telephone.
• Be able to maintain a calm and personable demeanor.
• Represent the College of Letters & Science to others in a professional, confident, and courteous manner.

Position Special Requirements/Additional Information

This position requires occasional evening and weekend hours for scheduled events.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be:

Review of applications will be on a continual basis and will continue until the position is filled.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).