Account Clerk

Account Clerk

Salary

$4,303.33 Monthly

Location

Fairfield, CA

Job Type

Full Time Classified

Job Number

CSEA_Acct Clerk

Department

Admin./Business Services

Opening Date

07/13/2026

Closing Date

7/28/2026 11:59 PM Pacific

• Description
• Benefits

Description

Job Description:

Account Clerks have primary responsibility for an accounting function such as cashiering and student accounts. Incumbents may provide guidance to student assistants and temporary personnel. Account Clerks provide assistance to Accounting Technicians in support accounts payable, accounts receivable, and reconciliations.

Distinguishing Characteristics:

Account Clerk is the entry level in the accounting series of positions and typically assigned to cashiering and student accounts, with support provided to accounts payable, accounts receivable, and reconciliations. A typical promotional opportunity for an Account Clerk is to the Accounting Technician classification, which is primarily responsible for accounts payable, accounts receivable, and reconciliations. Incumbents also provide guidance for Account Clerks.

Responsibilities

Essential duties and responsibilities include the following:

• Perform cashiering and related activities
• Issue student ID cards
• Complete various activities for student accounts, including related collections and payments
• Collect and receipt checks and cash payments to the District; determine appropriate budget code and recap receipts; accept deposits from other departments and payments sent by mail.
• Process checks returned by banks for non-sufficient funds by reversing general ledger posting, forwarding detailed information to collection agency, coordinating with collection agency and debtor regarding plan for payment, and maintaining detailed documentation regarding transactions.
• Perform reception duties for Fiscal Services, providing information and assistance to callers and visitors as requested; provide switchboard relief as needed.
• Count monies collected and balance to receipts; prepare bank deposits according to established procedures.
• Receive and review requests for revolving cash checks; assure proper documentation; generate, disburse and process checks for payment.
• Perform a variety of technical accounting tasks using micro and mainframe computers and peripheral equipment, calculator, copier and other office machines.
• Communicate with District employees, administrators, students, vendors and others regarding financial transactions and accounts to obtain and provide information, correct discrepancies and resolve accounting and processing problems.
• Prepare and maintain financial and statistical records using computer equipment; prepare, generate and distribute reports, lists and summaries according to established schedules.
• Participate in software conversions, including testing and technical problem solving; identify software problems and work with the Districts Computer Services department and the software support company to correct problems.
• Assist other accounting staff as needed for special projects and peak workload periods; provide assistance to independent auditors as needed.
• Retrieve documents and information from remote storage locations.
• Lift, lower and transport bags of coins and cash weighing up to 50 pounds from one location to another.
• Transport signed and unsigned checks between the District office and the County Office of Education.
• Perform related job-related duties as assigned
• Secondary activities: Provide assistance in support of accounts receivable, accounts payable, or reconciliations
• Lead activities: Train and provide work direction to student assistants and temporary personnel as assigned.

Minimum Qualifications

QUALIFICATIONS: The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience Guidelines: Any combination of education, experience and training that provides the required knowledge and abilities is qualifying. Typical ways to obtain the knowledge and abilities would be:

• Graduation from high school supplemented by college courses in financial and managerial accounting AND one year of financial and statistical recordkeeping experience which includes the operation of an ERP systems, OR
• An AA degree from an accredited institution and 12 semester units in accounting, OR
• Any combination of education or work experience that will meet the professional requirements.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

• Fund accounting and generally accepted accounting principles.
• Financial and statistical recordkeeping techniques
• Modern office practices and procedures
• Operate mainframe computer terminals and microcomputers including word processing, data base management and spreadsheet software.
• Operate office equipment including an electronic keyboard accurately at 45 words per minute.
• Meet demanding schedules and timelines.
• Plan and organize work to meet multiple demanding schedules and timelines.
• Establish and maintain effective and cooperative working relationships with others.
• Demonstrate a sensitivity to relate to persons with diverse socio-economic, cultural, and ethnic backgrounds, including the disabled.
• Work independently with minimal supervision.
• Perform assigned work with speed and accuracy.
• Prepare and maintain complete and accurate financial records and reports.

Language Skills:

• Ability to read, analyze, and interpret general business periodicals, journals, technical procedures, or governmental regulations.
• Ability to read, interpret, apply and explain program policies and requirements.
• Ability to write routine reports and correspondence using correct English usage, grammar, spelling, punctuation and vocabulary.
• Ability to effectively present technical information in person or on the telephone to students, staff and the public.

Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Make arithmetic calculations quickly and accurately.
• Identify and correct numerical discrepancies.

Reasoning Ability:

• Ability to apply technical knowledge and understanding to carry out instructions furnished in written, oral, or diagram form, including federal and State regulations and District policies and procedures.
• Ability to deal effectively with technical problems involving several individuals and variables in an independent manner.
• Ability to learn quickly and apply specific rules, policies and procedures of the program and function to which assigned.
• Ability to exercise good judgment, discretion, tact and courtesy in the handling of confidential and sensitive matters.

Physical Demands: While performing the duties outlined in this classification, employees in this classification are regularly required to sit for long periods of time, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, speak clearly and distinctly to answer telephones and to provide information; and hear and understand voices over telephone and in person. An employee in this classification routinely performs work duties and attends work-related meetings at other campus locations. Employees assigned to this classification must regularly lift, carry and/or move objects weighing up to 25 pounds.

Work Environment: The work assigned to this classification is typically performed in an office environment. Some positions in this class work in a cold vault to count money and prepare bank deposits. While performing the duties of this classification, the employee frequently is exposed to the hazards of working with video display terminals, and risks of contacts with irate persons who disagree with college charges or fines. The employee in this classification handles cash and checks and is therefore exposed to the hazards of physical violence surrounding theft. The work environment is usually quiet but is sometimes moderately noisy because of noise from equipment or sounds of voices.

Summary of Benefits

CSEA/Full-Time Classified

• New hires have 30 days from date of hire to enroll in benefit plans, benefits start the first of the month following date of hire.

Health/Medical

• CalPERS is our health insurance (medical) provider.
• CSEA Classified Employees pay a tiered amount towards the premium based on the following. The District pays remaining premium.

$60 per month (12 months) Employee only,

$65 per month (12 months) Employee + 1,

$70 per month (12 moths) family.

• To view Health Plans and other information, please visit:

https://www.calpers.ca.gov/page/active-members/health-benefits/plans-and-rates

Dental

• Delta Dental is our dental insurance provider.
• District covers 100%
• Employee only, employee + 1, or family
• PPO plan (to obtain a copy of the SCC policy, please contact HR)
• $2,700 annual maximum (in-network); $2,500 annual maximum (out-of-network)
• To find a Delta Dental provider, please visit:

https://www1.deltadentalins.com/

• It is strongly recommended to set up an account to print cards, view benefits/claims. It will ask for "Enrollee ID." Enter your SSN.

Vision

• VSP is our vision insurance provider.
• District covers 100%
• Employee only, employee + 1, or family
• To find an eye care provider, please visit:

www.vsp.com

• It is strongly recommended to set up an account to view benefits/claims and other eye care information.
• At your appointment, there is no ID card necessary. Tell them you have VSP and give them your SSN. Dependents are covered under your name.

Life Insurance

• The Hartford is our group term life insurance provider.
• District covers 100%
• $10,000 Basic Term Life & Accidental Death and Dismemberment (to obtain a copy of the SCC policy, please contact HR)
• Benefit available to current/active employees only
• Additional life insurance can be purchased directly through The Hartford (employee paid)

Employment Assistance Program

(EAP)

Optum is our EAP provider.

• District covers 100%

• Available to all employees; 24 hours a day, 7 days a week.

• Services are confidential and include, but are not limited to:

• Face to Face Counseling & Virtual Visits

• Self Care - On demand help for stress, anxiety, and depression

• Work Life Services

• Financial, Legal & ID Theft Services

• To log in and view services provided to you, please visit: www.liveandworkwell.com (company code - wise)

24/7/365 access to support 1-866-248-4096

Voluntary Retirement Savings

• SchoolsFirst retirement planning offers a variety of voluntary supplemental retirement savings plans including CalPERS 457 Supplemental retirement plans exclusively for school employees. They're designed to supplement your CalPERS pension and help bridge the gap between what your pension will provide and what you'll need in retirement
• Contribution limits are set by the IRS annually.

Other Voluntary Benefits

• American Fidelity is our assurance company provider.
• Flexible spending accounts (Section 125 plans) - allows you to deduct the cost of eligible benefits from gross earnings before taxes.
• Short-term and long-term disability insurance - SCC employees do not pay into state disability
• Other insurance options available
• SCC has an American Fidelity representative
• If interested in any insurance options provided by American Fidelity, please let HR know and we will ask our rep to contact you.

Paid Leave

• CSEA Classified earn 8 hours of sick leave per month (Unused sick leave rolls over each year.)

• CSEA Classified earn 8 hours of emergency leave per year; 8 hours accrued at beginning of academic year (July)

(Unused emergency leave does not roll over.)

Vacation Accruals

Full-Time Employees

(12-month/8 hours/day)Days Accrued Monthly Accrual

• 1 month through 9 years: 15 days 10.00 hours
• 10 years through 14 years: 20 days: 13.34 hours
• 15 years & above: 25 days 16.67 hours

Employer Solano Community College

Address 4000 Suisun Valley Road

Fairfield, California, 94534-3197

Phone 707-864-7128

Website http://www.solano.edu