Account Clerk - Human Resources

Account Clerk - Human Resources

Salary

$51,854.40 - $72,654.40 Annually

Location

Historic Courthouse, 204 S. 5th St., Mankato, MN

Job Type

Full Time

Job Number

2026-00055

Department

Human Resources

Opening Date

06/24/2026

Closing Date

7/8/2026 11:59 PM Central

• Description
• Benefits
• Questions

DESCRIPTION

Under the direction of the Human Resources Director, the Account Clerk - Human Resources supports Human Resources operations through benefits accounting, reconciliation, and administrative support functions. This position is primarily responsible for reconciling employee and dependent benefit enrollment records with vendor invoices, ensuring accurate payroll deductions, eligibility records, vendor payments, and employee benefit data.

The Account Clerk serves as a key resource for maintaining accurate benefits and payroll records, identifying and resolving discrepancies, and supporting compliance with organizational policies and applicable federal and state regulations. This position works closely with employees, benefit vendors, Finance, and Human Resources staff to ensure accurate reporting, timely payments, and efficient administration of employee benefit programs. Success in this role requires strong analytical skills, attention to detail, organization, and a commitment to customer service.

DUTIES / RESPONSIBILITIES

ESSENTIAL FUNCTIONS

• Reconciles employee and dependent benefit enrollment records with carrier invoices to ensure accurate eligibility, coverage, payroll deductions, and vendor payments.
• Investigates, analyzes, and resolves discrepancies between benefit invoices, payroll records, HR information systems, and employee enrollment data.
• Serves as the primary administrative support for benefits accounting processes, including invoice reconciliation, reporting, billing reviews, and vendor payment coordination.
• Monitors employee payroll data and benefit deductions to ensure accuracy, consistency, and compliance with plan requirements and organizational policies.
• Maintains accurate benefits, payroll, and personnel records; performs audits and data reviews to ensure data integrity and compliance.
• Supports employee benefits administration throughout the year and during open enrollment, including data entry, enrollment processing, employee communications, and post-enrollment audits.
• Assists with reporting and documentation for benefit vendors, insurance carriers, auditors, and government agencies.
• Collaborates with the Finance Department to reconcile benefit-related transactions and ensure timely and accurate vendor payments.
• Provides professional front-line customer service by responding to employee inquiries, assisting visitors, and directing customers to appropriate resources while maintaining confidentiality.
• Assists with special projects, including system implementations, process improvements, records digitization, data cleanup, and technology enhancements.
• Promotes a diverse, culturally competent, and respectful workplace.
• Engages positively with both internal and external customers. Communicates and interacts effectively and respectfully with colleagues, supervisors, representatives from other organizations, and the public.
• Performs the physical and mental demands of the position.
• Attends work during regularly scheduled hours.

ADDITIONAL FUNCTIONS:

• Provides general support for Human Resources staff and departmental operations as assigned.
• Participates in professional staff development. Participates in training and education opportunities to maintain and improve proficiency. Attends and participates in professional organizations. Associates with employees and departments from other counties and states for collaboration.
• Performs other related functions as apparent or assigned.

QUALIFICATIONS

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• One (1) year of experience in benefits administration, payroll, accounting, bookkeeping, reconciliation, or a related financial support role.

PREFERRED QUALIFICATIONS:

• Two (2) years of post-secondary education in accounting, business administration, human resources, finance, or a related field.
• Experience reconciling benefit invoices, payroll deductions, employee eligibility records, or vendor billing statements.
• Experience using payroll, accounting, benefits administration, or HR information systems, such as Munis or NEOGOV.
• Experience in local government benefits reconciliation.
• Proficient in understanding and speaking languages other than English, such as Spanish, Somali, Chinese, Sudanese, and Arabic, among others.

CONDITIONS OF EMPLOYMENT:

• Must successfully pass a background check.
• Must comply with all federal and state laws and organizational and departmental policies and regulations.
• Must adhere to data practices policies and standards regarding non-public data. Access to non-public data must be limited to what is necessary to perform job duties. Employees must take reasonable steps to prevent unauthorized access and ensure secure storage of data in accordance with county policies and Minnesota Statutes.

HOURS OF WORK

Monday through Friday from 8:00 a.m. to 5:00 p.m.

Benefits Overview

AFSCME, No. 65 - Courthouse & Human Services

The County of Blue Earth provides a comprehensive, balanced, competitive total compensation package. The Countys benefit programs address both the immediate needs that you and your family may have, such as medical coverage or dependent care assistance, and your long-term needs, such as retirement savings. Benefits begin upon date of hire.

The following outlines County offered total compensation benefits. This document provides an overview and does not offer all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents and/or collective bargaining agreements, the plan documents will prevail.

Regular, Full-Time Employee

Wage/Salary Scale

Blue Earth County features a 12-Step Pay Plan. Our advertised salary ranges include all 12 Steps. A selected candidate will typically be offered Step 1 of the salary range. Additional salary considerations are subject to negotiation and dependent on skills and experience directly related to the position.

Vacation Leave

Vacation accruals, utilization, and payouts are detailed in the collective bargaining agreement and/or the employee handbook.

Blue Earth County Years of Service Bi-Weekly Accrual Rate

0 - 5 years - 3.85 hours

6 - 9 years - 4.77 hours

10 - 13 years - 5.69 hours

14 - 18 years - 6.62 hours

19 - 24 years - 7.54 hours

25 + years - 8.46 hours

Sick Leave

Employees accrue sick leave at a rate of 7.34 hours for each full month of service.

Paid Holidays

Blue Earth County recognizes 11 (88 hours) paid holidays, and employees receive one floating holiday per year.

Health Insurance

Employees may choose from 3-health insurance plans and either single or family coverage. Insurance Rates (Monthly) - Effective: July 1, 2025 - June 30, 2026

Plan 1: CMM $0 Deductible

Employee: Single - $137.19 / Family - $1,209.49

Employer: Single - $1,234.66 / Family - $2,822.16

Total Cost: Single - $1,371.85 / Family - $4,031.65

Plan 2: CMM $300 Deductible

Employee: Single - $1.04 / Family - $809.38

Employer: Single - $1,234.66/ Family - $2,882.16

Total Cost: Single - $1,235.70/ Family - $3,631.54

Plan 3: HDHP with HSA

Employee: Single - $0.00 / Family - $425.39

Employer: Single - $965.00/ Family - $2,410.57

Total Cost: Single - $965.00 / Family - $2,835.96

Blue Earth County contributes to a health savings account (HSA) when the employee elects the HDHP. Single coverage HSA contributions equal $1,650, and family coverage HSA contributions equal $3,300.

Life Insurance

Employees are provided with Term-Life Insurance at no cost to them:

• $20,000 term-life/$20,000 accidental death & dismemberment (AD&D)
• After ten (10) years of continuous employment with Blue Earth County, the policy will increase to $35,000 term-life/$35,000 accidental death & dismemberment (AD&D)

Retirement

The County and the employee contribute to the Public Employees Retirement Association (PERA) based on a percentage of the employee wage:

General/Coordinated Plan

Employee: 6.5%

Employer: 7.5%

Voluntary Benefits Available

• AFLAC
• Dental Insurance
• Vision Insurance
• Nice Healthcare
• Long-Term Disability
• Flexible Spending Accounts (Medical and Dependent Care)
• Voluntary Life (Employee, Spouse, and Child(ren))
• Deferred Compensation (457b)
• Roth IRA
• 529 Educational Roth
• Minnesota Benefits Association (MBA)
• Savi Student Loan Benefit

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

• Yes
• No

02

Which of the following is the highest level of education you have completed?

• High School Diploma/GED
• Some College
• Associate degree
• Bachelors degree
• Masters Degree or Higher
• I have not completed or received a High School Diploma or GED

03

Which of the following best describes the degree that you completed?

• Accounting
• Business
• Human Resources
• Finance
• My degree is in an area NOT listed above
• N/A I have not completed a degree

04

Please list the specific degree that you completed.

05

How many years of full-time (or equivalent part-time) experience do you have in benefits administration, payroll, accounting, bookkeeping, reconciliation, or related financial support work?

• Less than 1 year
• More than 1 year, but less than 2
• More than 2 years, but less than 4
• More than 5 years but less than 7
• 10 or more years

06

What is your experience reconciling any of the following (check all that apply):

• I do not have experience in reconciliation
• Employment benefit invoices and carrier billing statements
• Payroll deductions and earnings records
• Employment eligibility and enrollment data
• Vendor payments or accounting transactions

07

Briefly describe your experience.

08

Which systems have you used in a work setting? (Check all that apply)

• I have not used HRIS/payroll/ accounting systems
• MUNIS (ERP/financial system)
• Other HRIS
• Payroll systems (e.g. ADP, Workday, Kronos, etc.)
• Accounting software (e.g. QuickBooks, SAP, etc.)

09

Describe your level of proficiency using spreadsheets (Excel, Google Sheets, etc.):

• Basic (data entry, simple formatting)
• Intermediate (formulas, sorting/filtering, basic reconciliation)
• Advanced (pivot tables, VLOOKUP/XLOOKUP, complex reconciliation, data analysis)

10

Do you have experience working in a local government, public sector, or union environment? (Check all that apply)

• Yes - Local government HR/finance/administration
• Yes - Other public sector or government-related departments (e.g., county, city, state, federal, education, or other municipal functions outside HR/Finance/Admin)
• Unionized work environment (public sector or private sector)
• No experience in public sector or unionized environments

11

Please select the languages you are fluent in understanding and speaking.

• English
• Spanish
• Somali
• Chinese
• Sudanese
• Arabbic
• Other

12

CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and education records, identification verification, drivers license record and a criminal history?

• Yes
• No

Required Question

Employer Blue Earth County

Address PO Box 168

204 South Fifth Street

Mankato, Minnesota, 56001

Phone 507-304-4374

507-304-4061

Website http://www.blueearthcountymn.gov