Account Clerk IV

Introduction

The City of New Haven Board of Education is seeking a detail-oriented and dependable professional to serve as an Account Clerk IV. This position plays a vital role in maintaining financial, payroll, purchasing, and administrative records that support essential BOE operations. The successful candidate will perform a variety of bookkeeping and recordkeeping functions, work closely with staff, vendors, and the public, and help ensure the accuracy and efficiency of departmental financial processes. If you have strong organizational skills, experience with financial records, and a commitment to public service, we encourage you to apply.

PRIMARY FUNCTIONS

This is responsible bookkeeping and record keeping work of complexity and variety in the maintenance of financial, payroll and permit records for a large City department. Work usually follows established and standardized procedures and requires speed and accuracy to meet deadlines.

Employee is frequently called upon to make decisions based on experience and knowledge of the department's needs. Work is performed independently and is reviewed through conferences and reports by the Director or Deputy Director of the department.

Current vacancy exists in the Board of Education Business Office.

Applicants of the June 2026 posting must reapply if interested in this opportunity.

TYPICAL DUTIES AND RESPONSIBILITIES

• Assists in the development of new or revised procedures in the interest of simplifications of operations and improvement of departmental services.
• Maintains time and attendance payroll authorization records for salaried and hourly employees; worker compensation records, if applicable; and all other staff records.
• May process permits, collect fees, and provide public information on permits.
• Prepares and forwards documents pertaining to a variety of expenditures such as payment vouchers, purchase orders, requisitions and other related financial data.
• Composes and types correspondence as directed.
• Works closely with vendors to obtain necessary documents for contracting and to facilitate payment process.
• Performs related work as required

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from high school including or supplemented by courses in bookkeeping and office management and at least 4 years of experience in bookkeeping work; or any equivalent combination of training and experience, which provides the following knowledge, skills, and abilities:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Thorough knowledge of bookkeeping principles and practices as applied to accounting transactions.
• Knowledge of general budgeting principles, practices and methods.
• Knowledge of basic governmental accounting methods and principles.
• Knowledge of MS Office Suite, billing methods and record keeping.
• Knowledge of finance and/or accounting software, or ability to learn in a reasonable amount of time.
• Ability to maintain complex financial records and to prepare clerical and financial reports and statements.
• Ability to establish and maintain effective working relationships with other employees and the public.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Physical Requirements

Amount of Time

Working Environment

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

X

Wet or humid conditions (non-weather)

X

Walk

X

Work near moving mechanical parts

X

Sit

X

Work in high, precarious places

X

Use hands to finger, handle, or feel

X

Fumes or airborne particles

X

Reach with hands and arms

X

Toxic or caustic chemicals

X

Climb or balance

X

Outdoor weather conditions

X

Stoop, kneel, crouch, or crawl

X

Extreme cold (non-weather)

X

Talk or hear

X

Risk of electrical shock

X

Taste or smell

X

Work with explosives

X

Risk of radiation

X

Lifting or force be exerted?

Vibration

X

How much and how often?

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

X

Up to 25 pounds

X

Up to 50 pounds

X

Up to 100 pounds

X

More than 100 pounds

X

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a "General Fund," tested position.

This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees.

Bargaining agreements available to review HERE.

General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 9% of salary.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) an pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.

Conclusion

To apply for this opportunity:

• Complete your User Registration. You are encouraged to save your Applicant Profile for future use.

• You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.

• MAKE SURE the job you are applying for is named at the top of the page as you review your application!

• Review or modify your application for that position

• Click "Ready to Send App" or the "Send" tab; read page and click the attestation

• Click "Send to City of New Haven"

• You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION"

• You will also receive an email and text, if a number was provided, confirming your submission

• If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.