Account Clerk (TEMPORARY)

Posting Details

Posting Details (Default Section)

Position Title Account Clerk (TEMPORARY) Special Instructions to Applicants

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Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type: Temporary/Hourly Assignment (Internal and External applicants) Location Diablo Valley College Posting Number 0002348 # of Openings 1 Range 53 Salary $20.18/hour Position Status Temporary Overtime Status Non-Exempt (eligible) Position Part-Time If temporary, employment duration: September - December # of Hours Scheduled Per Week 20 Work Schedule By Day and Work Hours

Monday-Thursday

10:00am - 3:00pm

Shift Differential % N/A # of Months 4 Non-work Periods: N/A EEO Job Category Clerical/Secretarial Employee Group Classified Department D1004-Cashiers Office Position Definition

To perform fiscal clerical work in the course of preparing and maintaining financial records and reports.

Distinguishing Characteristics

Account Clerk - This is the first journey-level class in the Account Clerk series. Employees in this position perform clerical accounting functions of average difficulty involving a practical application of established procedures and policies.

Account Clerk, Lead - This classification performs the more specialized and difficult accounting and budget control clerical functions. Employees in this position exercise more independent discretion and judgment in matters related to work procedures and methods.

Examples of Duties/Essential Functions

• Performs technical functions in assembling, tabulating, calculating, verifying and filing accounting and fiscally related information and data.
• Assists in the revision, formulation and implementation of accounting and budget control record management systems and procedures.
• Receives confirming requisitions and continuing orders and processes for payment; processes purchase orders for partial and full payment; submits requisitions to District Office.
• Maintains purchasing and accounts payable file; records all purchases, confirming requisitions and purchase orders.
• Records in database items such as student loan and scholarship checks and receipts, trust account checks and receipts and emergency loan checks and receipts.
• Processes cash advance requests; posts and maintains balances.
• Receives and reviews expense claims and invoices for goods and services received; prepares appropriate documentation for payment.
• Assigns and maintains vendor numbers and maintains vendor payment register.
• Prepares invoice information on accounts receivable and removes from accounts receivable when payment is received.
• Forwards returned checks to a collection service; reconciles payment and records in the Enterprise Resource Planning (ERP) system.
• Maintains and records various checking accounts.
• Records equipment inventory transactions and provides clerical functions for surplus.
• Researches student accounts for discrepancies; applies Board of Governor's fee waivers to student accounts.
• Assists in year-end closing.
• May provide cashiering services, including billing, collections, deposits, reconciliations and other activities.
• May assist in the development of budget preparation materials.
• Performs related duties as assigned.

Minimum Qualification-Education/Experience

EXPERIENCE AND TRAINING

Two (2) years of increasingly responsible experience in bookkeeping or accounting.

EDUCATION/LICENSE OR CERTIFICATE

Possession of a high school diploma/GED or the equivalent.

Minimum Qualification-Knowledge Of

Methods and practices of financial recordkeeping.

Accounting and Enterprise Resource Planning Systems.

Modern software applications (Microsoft Office Suite, etc.).

Cash handling procedures, including counting large sums of money.

Modern office procedures, practices and technology/equipment.

Minimum Qualification-Skill To

Skill/Ability to:

Perform fiscal clerical work.

Learn and apply policies and procedures.

Learn and apply appropriate laws, rules and regulations relating to assigned functions.

Resolve cash handling and recordkeeping problems.

Post data and perform mathematical computations accurately.

Understand and carry out both oral and written instructions.

Serve students, staff and colleagues in a helpful, empathetic, and professional manner.

Keyboard with accuracy.

Communicate effectively, both orally and in writing.

Establish and maintain cooperative work relationships with those contacted in the performance of required duties.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Minimum Qualification-Ability To

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Desirable Qualifications

1. Previous history with fund accounting and cashiers at a California community college.

2. Experience with large call volume and previous customer service a plus.

Job Open Date: 09/22/2026 Job Close Date: 10/09/2026 Open Until Filled No Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

Employee Benefits:

Insurance: The district offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents.

Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System).

Police Service employees are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually

(which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan,

longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website

Classified Employees Local 1 Contract (Article 20-Benefits):

https://www.4cd.edu/hr/localonecontract/2022-2025%20Local%201%20Contract.pdf

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):

https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)

All job offers of employment are conditional upon the applicant's satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

COVID-19 Information

N/A

Quicklink https://www.4cdcareers.net/postings/12331 Diversity Statement

It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please tell us how you meet the minimum qualification of: Two (2) years of increasingly responsible experience in bookkeeping or accounting.

(Open Ended Question)

Required Documents

Required Documents

• Resume/CV

Optional Documents

• Unofficial Transcript (must show degree(s) conferred)
• Unofficial Transcript 2
• Unofficial Transcript 3
• Unofficial Transcript 4