Account Coordinator

Are you detail-oriented, people-focused, and eager to grow in the exciting world of experiential marketing? As an Account Coordinator, you'll be a key player supporting client accounts and project teams—helping deliver exceptional experiences while learning from industry leaders. This is an ideal role for a proactive, organized communicator who thrives in a fast-paced, collaborative environment.

What You'll Do:

Project & Client Support

• Act as the go-to resource for project updates and client needs—stay informed and ready to respond.
• Support the day-to-day operations of assigned client accounts.
• Take notes in planning meetings and help translate them into actionable communication plans.
• Prepare and maintain essential project documentation including Work Orders, Creative Briefs, and Call Reports.
• Assist in assembling and formatting sales proposals, presentations, and supporting materials.
• Research and compile key information from event prospectuses.
• Organize and coordinate logistics for client meetings—room reservations, setup, catering, etc.
• Help manage job files, prepare billing documentation, and ensure timely task completion.

Team Collaboration & Administration

• Maintain internal project tracking and communicate updates across departments.
• Provide relief coverage at the reception desk when needed.
• Make travel arrangements for team members in alignment with budget and company policy.
• Help with graphic and property inventory tracking, process issues, and show-site expectations.

Sales & Account Development

• Shadow and support the sales process, including pitches, proposals, and client presentations.
• Observe strategy meetings and learn how to craft winning proposals.
• Prepare client communications including quotes, presentations, and follow-up correspondence.

Financial & Operational Support

• Update project budgets and forecasts in coordination with project leads.
• Build and maintain Excel spreadsheets to support financial tracking and reporting.
• Ensure all travel bookings and expenses align with budget guidelines.

What You Bring to the Table:

• A passion for people, collaboration, and delivering high-quality work.
• A positive, can-do attitude with a willingness to jump in and solve problems.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail—you're the kind of person who triple-checks the work.
• Ability to multitask and stay calm under pressure in a deadline-driven environment.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Education & Experience:

• Bachelor's degree (B.A. or B.S.) preferred.
• 6 months - 1 years of relevant experience in marketing, client services, events, or agency environments.
• Internship or previous experience in a client-facing, fast-paced setting is a plus.