Job Title: Account Coordinator I Location: Irvine, CA 92612 Duration: 12+ months (possible extension) Hybrid; 3 days onsite & 2 days remote Pay Rate: $22/hr
Top 3 5 Skills Needed for each role:
Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
Special project handling, detail oriented, and multi-tasking.
Excellent interpersonal and communication skills, both written and oral. Must be a team player
Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
Must be a self-starter, driven for excellence
Goal:
1. Manages the day-to-day details of projects and supports account team on project management as needed. This includes: helping with project routes within internal routing system, regulatory/medical review system and final completion to print or go live.
Understands the details and relevance of all jobs to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Helps troubleshoot to ensure schedules are met.
Assists account team in providing input for Creative Team and participates in creative development sessions.
Prepares projects for submission to Veeva. This includes appropriate reference approval within Veeva librarian, Veeva job creation, and Veeva project uploads. Coordinates with account team and APC coordinator regarding cycling and approval of projects within Veeva. Maintains a Veeva tracker that includes status of all projects within the Veeva review system. Reviews and provides Veeva comments to determine action/next steps to account team
Coordinate live client meetings, this includes conference room set-up, ordering and organization of meals and clean up
2. Handles projects and monitors billings for assigned Client projects.
Ensures that all Agency paperwork, estimates, and billing are correctly completed and filed.
Completes and maintains an estimate tracker to determine project status and billing, shares tracker across departments
Supports budget lead in inputting appropriate billing per project on a monthly basis
3. Responsible for the initiation and maintenance of all documentation required for effective account management/project management:
Assists account team with administrative work such as opening jobs, reports, archiving, and organizing files.
Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
When applicable: Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
Lead contact with Production manager across all new jobs and reprints
Manages inventory and communication with TIM warehouse, monitors inventory levels and alerts account team when levels are low for reprinting consideration
Maintains agency samples and organization
Organizing and saving all appropriate status reports, steering comments, timelines, final PDFs of projects onto account server location. Maintain organization of server as needed.
Education and Experience:
Experience and education equivalent to a B.A. and/or B.S. and up to 2 years of professional experience in project management, advertising or a service business discipline.
Essential Skills and Abilities:
Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
Special project handling, detail oriented, and multi-tasking.
Excellent interpersonal and communication skills, both written and oral.
Team-player
Must be a self-starter, driven for excellence
Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
Well-versed computer skills in business applications (Excel, Word, PowerPoint, Adobe)
Exhibit potential for continued career growth.
Understanding of (Client's) businesses, culture, and financial processes
Numbers & Facts
Location
Irvine, CA
Salary
$20–$22 Per Hour
Skills
Adobe Product Familyunmatched
Billingunmatched
Budget Managementunmatched
Budgetingunmatched
Business Solutionsunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Conference Managementunmatched
Detail Orientedunmatched
Documentationunmatched
Establish Prioritiesunmatched
Identify Issuesunmatched
Interpersonal Skillsunmatched
Inventory Levelsunmatched
Inventory Managementunmatched
Library and Information Scienceunmatched
Microsoft Excelunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Production Managementunmatched
Project Trackingunmatched
Project/Program Managementunmatched
Regulationsunmatched
Sales Managementunmatched
Status Reportsunmatched
Team Playerunmatched
Time Managementunmatched
Warehousingunmatched
Writing Skillsunmatched
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