Account Coordinator II

Job title: Account Coordinator II
Job location: Irvine, CA
Job duration: 12+ months
Hybrid Required (3 days onsite / 2 Remote): Daily Work Schedule Expectations: Monday-Friday 9am-5pm PT

What are the top 3-5 skills, experience or education required for this position:
- B.A. Degree experience and education
- Highly Organized with Administrative background
- A Self-Starter with the ability to work independently
- Excellent Interpersonal and Communication Skills
- Proficiency in Client office suite (Word, Excel, Power Point, and Outlook)

What is a nice to have (but not required) regarding skills, experience, education, or certification:
- Background in healthcare marketing and/or experience with Veeva Vault Systems. Basic accounting background.

1. Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision
a. Keeps Supervisor advised of up-to-date details of projects.
b. Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Troubleshoots to ensure schedules are met.
c. Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed.
d. Manages delegated projects from start to finish with minimal Supervisor supervision.
e. Prepares projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation. Coordinates with Client and Medical/Regulatory regarding cycling and approval of projects. Reviews Client and Medical/Regulatory changes with Supervisor to determine action.
f. Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues.
g. Assists Supervisor in providing input for Creative Team and participates in creative development sessions.

2. Handles projects and monitors expenditures for assigned Client projects.
a. Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments.
b. Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures.
c. Provides budget guidelines to Creative and Production Teams on assigned projects.
d. Works with Traffic/Project manager and Creative team to control costs and stay within budget.

3. Responsible for the initiation and maintenance of all documentation required for effective account management:
a. Gathers all pertinent information and develops complete and accurate project requisitions.
b. Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
c. Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
d. Creates other documents in accordance with account needs.
e. Assists Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files.

Education And Experience
Experience and education equivalent to a B.A. and 3-5 years professional experience in finance, advertising or a service business discipline.

Essential Skills And Abilities
" Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
" Special project handling and multi-tasking.
" Excellent interpersonal and communication skills, both written and oral.
" Must be a self-starter.
" Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
" Well-versed computer skills in business applications.
" Exhibit potential for continued career growth.
" Understanding of *** businesses, culture, and financial processes