Account Payable Assistant

The Accounts Payable (AP) Specialist is responsible for managing and processing all aspects of accounts payable functions within the organization. This includes reviewing, verifying, and reconciling invoices and payment requests, ensuring accuracy and adherence to company policies and procedures. The AP Specialist will handle vendor relations, maintain accurate records, and support financial reporting activities. Strong attention to detail, organizational skills, and the ability to manage multiple tasks efficiently are essential for success in this role.

Routine Job Functions:

• The AP Specialist reviews and processes invoices and payment requests for accuracy and compliance.
• Communicates with vendors to resolve issues and maintain positive relationships.
• Prepares and executes payments via electronic transfers, and other methods.
• Reconciles AP transactions, ensuring that all invoices and payments are accurately recorded.
• Maintains organized records of all AP transactions, including invoices and payment receipts.
• Provides data and reports related to AP activities and outstanding liabilities.
• Ensures adherence to internal controls, company policies, and regulations.
• Investigates and resolves discrepancies related to invoices or payments.
• Performs duties as assigned.

Job Requirements:

• Proven experience in accounts payable or a similar financial role.
• Strong understanding of accounting principles and AP processes.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Effective communication and problem-solving skills.
• Knowledge of relevant regulations and company policies.