Accounting, Accounts Payable, Billing, Bookkeeping, Computer Systems, Credit Cards, Data Quality, Documentation, Financial Reporting, Head of Finance, Healthcare, High School Diploma, Information/Data Security (InfoSec), Interpersonal Skills, Journal Entries, Maintain Compliance, Management Reporting, Multitasking, Organizational Skills, Presentation/Verbal Skills, Project/Program Coordination, Record Keeping, Records Management, Rentals, Reporting Skills, Spreadsheets, Supplier Relationship Management (SRM), Time Management, Vendor/Supplier Relations, Word Processing, Writing Skills
Accounts Payable Specialist
Hourly Rate: $25–$30 per hour
Location: Culver City, CA (Onsite)
Reports To: AP Manager
NOW CFO is conducting a private search on behalf of a growing organization in the healthcare/recovery services sector. We are seeking a skilled Accounts Payable Specialist for a temp-to-hire opportunity. This role is essential in maintaining accurate financial records, managing vendor relationships, and supporting timely financial reporting across multiple entities.
About the Role
The Accounts Payable Specialist will be responsible for managing accounts payable and general bookkeeping tasks across multiple entities. This position ensures accurate financial recordkeeping, timely processing of invoices, and support for management reporting, all while maintaining compliance and confidentiality. The ideal candidate is self-reliant, respectful, and accountable — someone who takes ownership of their work and is comfortable both collaborating with a team and operating independently.
Key Responsibilities
- Maintain accounting records for assigned entities following general accounting principles and organizational policies
- Enter deposits, withdrawals, and invoices; obtain required documentation and approvals
- Prepare weekly A/P reports with key vendor reminders (e.g., payroll, rent, utilities) for management review
- Respond promptly and professionally to vendor inquiries
- Execute General Journal Entries as authorized
- Prepare daily, monthly, and year-to-date reports as needed for management
- Complete allocation of credit card statements and combined entity bills to support accurate financial reporting
- Assist with special projects and coordinate tasks with supervisors to ensure timely completion
- Maintain data integrity and security in all computer systems
- Maintain professionalism, confidentiality, and positive relationships with vendors and team members
Must-Have Qualifications
- High School Diploma or GED required; Bachelor's degree in Accounting or Business preferred
- Self-reliant, respectful, and accountable
- Strong written and verbal communication, organizational, and interpersonal skills
- Proficiency with general bookkeeping, spreadsheets, and word-processing
- Ability to exercise discretion, sound judgment, and professionalism while working independently
Nice-to-Have
- 2+ years of bookkeeping or accounts payable experience
- Prior experience in the healthcare or healthcare/recovery services industry
- Experience with multi-entity accounting
- Advanced Excel or reporting skills
- Recent accounting graduates with a strong work ethic and willingness to learn are also welcome to apply
Physical Demands & Work Environment
- Prolonged sitting, standing, and occasional lifting of supplies/equipment
- Occasional irregular hours and multi-tasking under pressure
- Contact with vendors and clients, requiring professionalism in challenging situations
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