Account Payable Support Associate

Our client, a real estate invest firm is seeking an Account Payable Support Specialist to join their team.

• This is a long-term temp position which may have potential to convert to a perm job.
• The position is fully on-site with a work schedule of Monday – Friday, 9am – 6pm.
• The pay rate is $30.00 per hour.

Property Management Accounts Payable Support Specialist

Primary Purpose of Position:

Coordinate accounts payable and financial accounting services for the assigned portfolio.

Essential Functions:

Accounting Operations

• Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
• Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances.
• Responsible for diligently reviewing invoices and proactively reaching out to vendors to review and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator.
• Manage new vendor setup.
• Review Nexus application for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries.
• Process/review employee reimbursement requests.
• Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing.
• Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals.
• Utilize corporate tools and practices to streamline AP processing and increase overall efficiency.
• Provide high quality customer service to vendors and BXP employees.
• Participate in the timely completion of the assigned portions of the annual operating budgets and related documents.

General

• Ensure compliance of corporate policies and procedures as they relate to both accounts payable and accounts receivable administration.
• Provide support to Property Managers by producing, modifying, and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables.

Region/Building Specific Functions:

• Perform other duties and special projects as assigned.

Requirements and Qualifications:

• High school diploma or equivalent educational certificate required; BA/BS Degree preferred.
• Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.
• Experience in Accounts Payable preferred.
• Experience with an Accounts Payable Automation Software preferred.
• Related business/industry experience desirable.
• Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated ability to take initiative and lead projects.
• Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
• Ability to work under pressure and within time constraints.
• Superior verbal and written communication skills.
• Excellent analytical skills.
• Excellent attention to detail.
• Ability to work independently and as part of a team.
• Exhibit and champion excellence in work and willingness to embrace change.
• Flexibility with work schedule to include working overtime on a periodic basis.
• Proficiency with Microsoft Office Applications.