We are hiring an AP Manager for a valued client of ours in Tampa, FL. This is a direct hire opportunity. The Accounts Payable Manager is responsible for overseeing the full accounts payable function, ensuring timely and accurate processing of invoices, payments, and vendor records. This role manages daily AP operations, supervises staff, maintains internal controls, and partners closely with accounting leadership to support month‑end close, audits, and continuous process improvement.
The ideal candidate brings strong leadership, deep AP knowledge, and the ability to manage high‑volume environments while maintaining accuracy, compliance, and strong vendor relationships.
Key Responsibilities
Accounts Payable Operations
Oversee end‑to‑end accounts payable operations, including invoice processing, coding, approvals, and payment execution
Ensure accurate and timely processing of vendor invoices in accordance with company policies and accounting standards
Manage weekly and monthly payment runs (check, ACH, wire), ensuring proper controls and approvals
Maintain vendor master data and ensure accurate setup, updates, and documentation
Team Leadership & Supervision
Lead, train, and support AP team members, including workload distribution and performance management
Establish clear procedures and best practices to improve efficiency and consistency
Provide guidance on invoice discrepancies, escalation issues, and complex vendor matters
Reconciliations & Month‑End Close
Review and approve AP reconciliations, including AP subledger to general ledger tie‑outs
Support monthly, quarterly, and year‑end close activities related to accounts payable
Ensure timely booking of accruals and proper cutoff of expenses
Compliance, Controls & Audits
Maintain strong internal controls over AP processes to ensure accuracy and prevent errors or fraud
Ensure compliance with company policies, GAAP standards, and applicable regulations
Support internal and external audits by providing documentation, explanations, and reconciliations
Oversee 1099 reporting and ensure timely preparation and filing
Vendor Relations & Issue Resolution
Serve as primary escalation point for vendor inquiries and payment issues
Resolve invoice discrepancies, pricing differences, and payment disputes efficiently
Maintain positive vendor relationships while enforcing payment terms
Process Improvement & Systems
Identify and implement process improvements to enhance efficiency, accuracy, and scalability
Partner with Accounting, Procurement, and Operations to streamline invoice workflows
Support AP system implementations, upgrades, or automation initiatives as needed
Additional Responsibilities
Prepare and distribute AP reports and metrics for leadership review
Perform ad hoc projects and additional duties as assigned
Education & Experience
Bachelor's degree in Accounting, Finance, or a related field preferred
Minimum of 5-7 years of progressive accounts payable experience, including supervisory or management responsibilities
Experience managing AP in high‑volume or multi‑entity environments preferred
Knowledge, Skills & Abilities
Strong knowledge of accounts payable processes, controls, and best practices
Solid understanding of GAAP and accounting fundamentals
Experience with ERP or accounting systems (e.g., Oracle, NetSuite, SAP, Dynamics, QuickBooks)
Proficient in Microsoft Excel and other Microsoft Office applications
Excellent organizational, prioritization, and time manageme
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.