Summary: Position is responsible for (i) overseeing the Accounts Payable disbursement cycle and working closely with the Finance team on all processes associated with Accounts Payable managing vendor accounts; (ii) certain daily cash management procedures in order to maintain accurate and timely financial reporting, (iii) assist with reporting data to operating managers to track their spending against budgets and forecasts. Position will work extensively in purchase order system (EPRO) and the accounting system (M3).
Essential Job Functions and Primary Responsibilities:
· Accounts Payable disbursement cycle
o Input invoices into EPRO, based on vendors assigned
o Audit month-end vendor statements for completeness of expenses
o Monitor invoices input by Night Auditor to ensure proper coding, approval and accounting period
o Run weekly A/P Aging reports for VP-Finance review
o Assist with electronic vendor payments, as applicable for assigned vendors
o Manage schedule of housing lease payments due
· Cash Management
o Daily cash count audit of F&B/Front Office cash drops
o Work with Accounting Manager on periodic cash audits
o Assist with chargeback disputes
o Assist with daily bank reconciliations
· Operational Reports
o Prepare expense versus budget reports from Epro for Operating Managers
o Review and reconcile open purchase orders
· Month-end general ledger
o Ensure all open A/P invoices are posted that are associated with current accounting period
o Assist with miscellaneous month-end closing tasks that may be assigned by Finance leadership
· Develop understanding of operational chart of accounts to assist operators with coding of invoices
· Assist in implementation of new Epro modules – such as Inventory
· Learn, understand and refer to the company’s Standard Operating Procedure
· Ensure that company policies and procedures are in place and operating effectively
· Perform other duties as may be required by the Accounting Manager, Vice President-Finance or Resort Manager
Qualifications Required:
· Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word)
· Ability to work independently, prioritize work and ask for clarification when needed
· Strong integrity and work ethic
· Excellent oral and written communication skills
· Excellent organizational and time management skills, ability to focus and handle multiple projects simultaneously