The Accountant / Bookkeeper serves as the primary accounting operations owner by supporting the financial operations of the organization through ownership of day-to-day bookkeeping, accounting, operations, reconciliations, and financial process activities. This role is responsible for maintaining accurate financial records, supporting month-end close activities and ensuring strong operational and compliance practices across accounts payable, accounts receivable, expense management, and general ledger activities. This role is remote but priority will be given to candidates who reside in Ohio. Key Responsibilities: Bookkeeping & General Ledger Management - Maintain the integrity and accuracy of the organization’s accounting records through daily bookkeeping and transaction management activities.
- Enter, review, and reconcile accounting transactions across all major financial cycles including accounts payable, accounts receivable, cash activity, payroll entries, and general journal entries.
- Perform monthly bank and balance sheet account reconciliations and resolve discrepancies in a timely manner
- Maintain the organization’s general ledger and supporting schedules to ensure accurate financial reporting and audit readiness
- Support month-end and year-end close activities through preparation of reconciliations, accruals, and journal entries.
- Assist with maintaining accurate coding across departments, grants, programs, and funding sources.
Accounts Payable & Financial Processing - Perform daily accounts payable (AP) entry and processing within the organization’s financial management system.
- Review invoices and supporting documentation for accuracy, coding, and approval compliance.
- Maintain organized financial records and documentation to support audits and reporting requirements.
- Ensure timely processing of vendor payments and expense reimbursements.
- Reconcile vendor statements and resolve discrepancies as needed.
Credit Card Reconciliation & Expense Management - Lead the organization’s monthly credit card reconciliation process from start to finish
- Distribute monthly credit card statements to employees and track timely submission of receipts and supporting documentation.
- Follow up on missing documentation and resolve discrepancies with staff and managers.
- Review and approve employee expense submissions within the financial system following manager approval.
- Ensure expenses align with organizational policies, grant restrictions, and nonprofit compliance standards.
Accounts Receivable - Create and manage monthly accounts receivable (AR) invoices and tracking.
- Monitor outstanding balances and support timely collections and payment follow-up
- Maintain accurate AR records and supporting documentation
Month-End Close & Financial Operations - Execute assigned month-end close responsibilities including reconciliations, journal entries, accruals, and supporting schedules.
- Assist in maintaining accurate and timely financial reporting.
- Collaborate with the finance team to ensure completeness and accuracy of accounting records.
Compliance, Grants & Organizational Readiness - Support business registration, licensing, and compliance activities related to RFP submissions, grants, contracts, and organizational operations.
- Assist with maintaining financial documentation required for grant compliance and audit readiness.
- Support organizational financial processes that strengthen operational compliance and funding readiness.
- Support preparation of documentation and schedules required for annual audits, grant reporting, and regulatory filings.
Other Duties As Assigned Qualifications & Skills: Required: - Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent professional experience considered.
- 4+ years of bookkeeping, accounting, or finance operations experience.
- Experience managing full-cycle accounting transactions and reconciliations.
- Experience working with accounting systems, expense management platforms, and/or ERP systems.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Ability to manage multiple priorities in a deadline-driven environment.
- Strong Microsoft Excel skills including reconciliations, sorting/filtering, and basic formulas.
Preferred: - Nonprofit accounting experience
- Specific experience with Blackbaud Financial Edge.
- Familiarity with grant-funded or restricted-fund accounting, and nonprofit financial compliance.
- Experience supporting annual audits, grant reporting, and/or donor-funded initiatives.
- Familiarity with expense management and AP automation platforms.
- Experience working in a lean or growing organization where flexibility and initiative are important.
Skills: - Commitment to accuracy and accountability
- Strong communication and collaboration skills
- Ability to work independently and proactively solve problems
- High level of integrity and confidentiality
- Strong follow-up and organizational discipline
- Mission-driven mindset with a commitment to supporting organizational impact.
Compensation & Benefits: - Competitive salary, based on experience.
- Comprehensive benefits package (health, vision, dental).
- Paid time off and holidays.
- Professional development support.
- Flexible, mission-driven work environment.
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