Accounting, Accounting Policies, Accounting Software, Accounting Standards and Regulations, Accounts Payable, Business Services, Corrective Action, Documentation, Financial Accounting, Financial Analysis, Financial Control, Financial Procedures, Financial Reporting, Financial Systems, General Ledger Accounting, Income and Expenditure Statement, Maintain Compliance, Payment Processing, People Management, Purchase Orders, Purchasing/Procurement, Reconciliation, Regulatory Compliance, Student Housing, Support Documentation, University/School Policies, University/School Regulations, Vendor/Supplier Evaluation
Duties & Responsibilities
Financial Accounting and Analysis
- Independently perform accounting and reconciliation activities for assigned University Housing operational and administrative accounts.
- Review and approve Emburse expense transactions for accuracy, completeness, and compliance with applicable policies and procedures.
- Examine financial documents and supporting records to verify compliance with University accounting standards, identify discrepancies, research issues, and determine appropriate corrective actions.
- Record and post financial data to journals, registers, and general ledgers.
- Prepare and analyze recurring financial reports, income and expense statements, and supporting documentation for monthly and annual financial reporting activities.
- Utilize Business Central accounting software, Jet Reports, and Banner financial systems to reconcile transactions and balances, identify discrepancies and inconsistencies, research causes, and implement corrective actions as needed.
- Manage and reconcile multiple revenue and expenditure streams while maintaining accurate supporting documentation and audit records.
- Prepare and process general ledger entries to accurately reflect financial activity and ensure compliance with University accounting standards and reporting requirements.
- Analyze financial information and provide guidance to University Housing staff regarding accounting processes, financial procedures, documentation requirements, and fiscal controls.
Procurement and Payables Administration
- Review and process procurement and payables activities for University Housing operations.
- Review internal requests for the purchase of goods and services to ensure appropriate sourcing methods,
accurate CFOAPAL information, and compliance with applicable laws, regulations, and University policies and procedures.
- Prepare, enter, review, and approve requisitions in iBuy.
- Submit and monitor contracts through Contracts+.
- Assist with annual procurement renewals and purchase order closeouts.
- Analyze and resolve vendor invoice discrepancies, payment issues, and related accounting concerns.
- Interpret and communicate purchasing and accounting procedures to Housing staff to ensure compliance with procurement requirements and established fiscal controls.
- Provide guidance and support regarding financial processing, documentation requirements, and purchasing procedures.
- Collaborate with University Housing staff and campus partners to support effective financial processes and accurate reporting.
- Other duties as assigned.
U
University of Illinois at Urbana-Champaign